MINUTES OF THE
REGULAR BOARD MEETING
AUGUST 21, 2007
Chairman
Collyard called the Regular Board
Meeting to order at 6:32PM. The Pledge of Allegiance to the Flag was said. Collyard
called for a roll call to establish a quorum, verification of Public Notice
from the Clerk-Treasurer and motion to approve the August Agenda.
Meinke-here,
Webb-absent((6:45PM), Porter-absent, McGee-here, Collyard-here. Quorum is
established.
Motion (Meinke/McGee
) to approve the agenda, approve the minutes of the last Regular Board Meeting
and to dispense with the reading of the minutes. Motion carried. The agenda follows:
NOTICE
TOWN OF
REGULAR BOARD MEETING
AUGUST 21, 2007 AT 6:30PM
AGENDA
Call the Regular Board Meeting to
order.
Pledge Allegiance to the Flag
Roll Call to establish a
quorum/Verification of Public Notice/Motion to approve the August Agenda
Approve minutes of the Last Regular
Board Meeting and Motion to dispense with reading of the minutes.
Treasurer’s Report
Voucher’s Approval
Clerk Correspondence
Bank Resolution Update per State Bank
of Drummond’s request
Approval of Clerk-Treasurer to
sign documents and coordinate the 457 Plan
Town Hall Floor discussion on
getting bids for floor refinishing
Set first budget meeting date
Nominations for Employee of the
Year
Department Head Reports:
Highway
Budget amendment to add $30,000 to
Roadwork outlay for Hazard Mitigation Work and add
$30,000.00 for DNR grant.
Cemetery
Fire
and Ambulance Department
Budget amendment to add $5000.00 to
Fire Capital Outlay for turnout gear
Constable
Committee and Commission Reports:
Eurasian
Water Milfoil Committee
Approval of new Hire Anna Kane
Recreation
Committee
New
Town Hall Complex Committee
Land
Use Planning Commission
Zoning
1)
Placement of RV on property year
round on Lots 84 * 85 Red Cloud Addition to Potawatomi Estates, property owned
by Joe and Maxine Coder
2)
Residence (cabin) in a F-1 zoning
district on
Steve Probst, Bayfield County
Forestry – Discussion on ATV’s and Four Wheel Drive vehicles on County Forestry
Land.
Adoption of new
Ackowledgment of resignation of Mary
Jo Scharlau as the Fourth of July Parade Coordinator and discussion on her possible
replacement
Adoption of Town of
Recycling Ordinance Adoption
Operator License Approvals:
2 Year License for Patrick Wilkinson
2 Year License for Kimberly
Christenson
1 Year License for Anna Kane
Special Class “B” Picnic License
approval for PJ’s Cabin Store at the VFW pavilion for 8/17 to 8/19/07.
Review and possible change of policy
mandating all department heads to be at Regular Board meetings
Public Comment Session – 5 minute
limit for those not on the Agenda
Issues Timeline Update
All Department Heads are to be at the Regular Board Meetings
All Department Heads and Committee
Heads are to submit a written report to the clerk
by Friday evening prior to the Board
Meeting.
The Town Board reserves
the right to solicit information from
Department heads and
Committee heads only, without opening the floor to discussion.
Any persons requiring
special needs for handicap services please contact the Clerk-Treasurer
Elaine J. Brustad Barnes Town Clerk-Treasurer
Dated this 20th Day of August, 2007
Treasurer’s Report
|
Checking
Balance from last meeting |
|
$53,871.17 |
|||
|
Receipts |
|
|
|
|
$237,390.45 |
|
Transfer
from Money Market Acct |
|
|
$50,000.00 |
||
|
Check #'s
21739-21861 |
|
|
($289,168.43) |
||
|
July Tax
Payment & other direct payments-Ck#s 289-291 |
($9,109.15) |
||||
|
Service
Charge July |
|
|
|
($18.50) |
|
|
Interest
Earned July |
|
|
|
$61.32 |
|
|
|
CHECKING
BALANCE |
|
|
$43,026.86 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Money
Market Gen'l Fund Balance from Last Meeting |
$412,398.06 |
||||
|
Interest
earned July |
|
YTD
Interest $24353.82 |
$2,092.47 |
||
|
Transfer
to General Fund |
|
|
($50,000.00) |
||
|
|
Sub-Total
Money Market Gen'l Funds |
$364,490.53 |
|||
|
Highway
Dept. Sinking Fund |
|
|
$16,072.92 |
||
|
BES
Sinking Fund |
|
|
|
$32,677.05 |
|
|
Park
Savings |
Deposits
Aluminum cans $778.74 |
$11,829.96 |
|||
|
Ski Trail
Savings |
|
|
|
$629.21 |
|
|
Parade-Event-Calender
Fund |
|
|
$1,842.60 |
||
|
|
Sub-Total
Money Market sub accounts |
$63,051.74 |
|||
|
Total
all Money Market Funds |
|
|
$427,542.27 |
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|
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|
|
|
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|
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TOTAL
ALL ACCOUNTS |
|
$470,569.13 |
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Motion( Meinke/McGee)
to approve the Treasurer’s report as read. Motion carried.
Voucher’s Approval
Motion (McGee/Meinke)
to approve the voucher’s. Motion carried.
Clerk Correspondence
Brustad
wanted to let the Board members know there is a WITC class being held in
She wanted
to thank Mike Alston of M and M Greenhouse for all his volunteer work done this
summer on the trimming of the shrubs at the hall, and especially for watering
the plants for her while she was gone.
Collyard asked for a motion to send Mike a thank you note from the
Board. Motion (McGee/Meinke) to send Mike Alston a thank you letter from
the Board for his volunteer work around the Town Hall and Cemetery this summer. Motion carried.
Bank
Resolution Update per State Bank of Drummond’s request Brustad said she had received this
Resolution from the bank asking for the update as it included verbage
addressing electronic checks and receipts.
Motion ( Meinke/McGee)
to approve the signing of the Bank Resolution as written. Motion carried.
Approval of Clerk-Treasurer to sign documents and coordinate the 457
Plan Brustad copied a letter of request by Muriel Stulen, the 457 plan
adviser asking for a letter authorizing
the Clerk-Treasurer to sign certain documents needed to coordinate the
plan. This was mainly for invoices and
changes requested by the employees.
Motion (McGee/Meinke
) to have
Town Hall Floor discussion on getting bids for floor refinishing Brustad
asked for approval to get some bids for the refinishing of the hall floor. There is money in the budget to have it done
this year if possible. This was
previously brought up 2-3 years ago for the need to have it refinished. Motion (Meinke/McGee) to go out for bids
for refinishing of the town hall floor. Motion carried. The clerk-treasurer will call around and get
some prices to bring back to the board at the next board meeting.
Set
first budget meeting date The first budget meeting will be on
Monday, September 17th at 5:00PM.
Nominations
for Employee of the Year Brustad received two nominations for the award. Tom Renz showed the plaque that he had done
up with gold plates to have the employee’s name and year inscribed on it. Collyard said the Clerk-Treasurer had shown
him a catalog also of items the Board could also give the employee as a small
token also. He felt a keychain would be
something inexpensive but would be something to give the employee on top of the
plaque that would have his name on it. Motion (Webb/McGee) to nominate Mike
Collins for the 2006 Year as Employee of the Year. Motion carried.
Lastly,
Brustad said she has received a copy of the Town of
Department Head Reports:
Highway
The
basketball court has been resurfaced and new lines have been painted. All the
work requested by the Recreation Committee has been completed except for the
installation of gates on the ice rink and the staining of the grand stand
seating. This can be done easier when the old fencing is removed next summer.
The access
road to the Heli-pad at the industrial park has been constructed and is nearly
completed. I have been waiting for rain before doing final grading and
backslope work.
Dave and
Mike have been mowing and brushing on secondary roads as time allows.
For the
residents of Potawotomi, the time frame for the reconstruction of
Jerry wanted
to make sure this was noted and it should only be around a week that the road
will be closed to traffic.
Budget
amendment to add $30,000 to Roadwork outlay for Hazard Mitigation Work and add
$30,000.00 for DNR grant. Collyard explained the Town had paid
out this amount for clearing and brushing of the roads which was not in the
original budget but we will be receiving $30,000.00 from the grant which was
also not in the budget.
Motion (Webb/Meinke)
to add $30,000.00 to the Roadwork Capital Outlay budget for Hazard Mitigation
work and add $30,000.00 to the budget for receipt of the DNT grant. Roll call
vote:
Meinke-yes,
Porter-absent, Webb-yes, McGee-yes, Collyard-yes. Motion carried.
Cemetery
Bud Pease
read his report. On July 21 Cleo Marshal
was interred in
Collyard
asked if he had met with the committee members to discuss the buying back of
lots. Pease said no, he hadn’t done that
yet but they will start researching that.
Fire
and Ambulance Department
Since the
last meeting we have had four ambulance runs all three were transported to
Duluth. 1 was a no transport in the Town of
Since the
last meeting we have had two calls both were ATV accidents to respond with the
rescue sled and one was also to set up a landing zone.
Jim Prickett
has been appointed to the rank as Captain to replace
Ken Wilk and
Jim Prickett have been out conducting Fire inspections.
We have a
Entry Level Fire class scheduled to start here the first part of September so
if there is anyone that is interested in joining the Department but felt they could
not because of the travel for the training we now have a class starting
here. The class will run three hours a
night, one night a week. And regarding
the landing zone, Renz will be contacting Tom O’Brien to discuss what needs to
be done yet.
Renz presented
Gene Miller will a plaque in appreciation for all his years of service in the
fire and ambulance department. Renz said
he has been a member of the department since 1973.
Budget
amendment to add $5000.00 to Fire Capital Outlay for turnout gear. Renz said the department has received a large
number of applications this year, so the original budget for turnout gear has
fallen short. It cost around $1700.00 to
outfit each firefighter now.
Motion( Webb/McGee)
to add $5,000.00 to the budget in Fire Capital Outlay for additional turnout
gear. Roll call vote taken: Meinke-yes, Webb-yes, Porter-absent, McGee-yes,
Collyard-yes. Motion carried.
Constable
Clerk-Treasurer
Brustad read the Constable’s report
Not much to
report due to the fact that my vehicle was out of service for 20 days ( picked
it up last friday ). I did have 3 complaints of after hour wave runners /
tubers on middle. 2 alarms from alarm companies. 1 fireworks complaint on
saturday. One important accomplishment was the township finally received an ORI
# form the FBI. I had made application last march and, after a lot of red tape
and assistance from the wisconsin department of justice, we were successfull.
This new status brings us to a new level, and will make my job easier in some
ways and more difficult in others. Prior to this assignment I was unable to receive
( and process ) uniform traffic citations from the department of
transportation, also DNR citations. A letter of notification has been sent
to the Bayfield Sheriff and the Clerk of courts. This will also bring up the
issue of keeping the office of Constable an elected position ( which gives the
town board limited control.) If the person elected is not a certified law
enforcement officer, we go back to
square one. If the person is appointed by the board they have total control,
and they can set the standard for eligibility. This can all be addressed
next April, but the dialog should start soon. If anyone has any comments or
questions feel free to call or e-mail me at [email protected].
There’s a lot more involved in this than just being able to write tickets
from the state. My goal is to put us in the best possible position to move into
the future. As the township grows our needs will most definitely change, and we
have more work to do. Collyard asked to add this to the timeline.
Committee and Commission Reports:
Eurasian
Water Milfoil Committee The Board had received a copy of the committee’s last meeting
minutes. Ingemar Ekstrom was not present
to give an oral report.
Approval
of new Hire Anna Kane Collyard
explained Anna was hired when another monitor was needed to fill in. She was one of the original person’s
interviewed for the position.
Motion (McGee/Webb )
to approve the hiring of Anna Kane as a boat landing monitor. Motion carried.
Recreation
Committee Collyard
first wanted to have Gene Miller talk about the Ski Trail and who might be his
replacement. Miller said Dave Schiess
has offered to groom the trails. He
would like to see additional monies put into the budget to compensate the
person who would be doing the grooming as it requires quite a bit of time. Collyard said the Board should have this on
the timeline so it will be addressed each month. Marcia Wellnitz reported on
the swimming lessons which were complete.
The next meeting will not be until October and they will talk about the
skating rink then. She said the committee is really in need of more
volunteers. They are down to just a few
people and really would like to have some younger people with children to get
their input as to what is needed.
New
Town Hall Complex Committee Committee Chair Brustad said the committee will be meeting on Wednesday
at 6:00PM. Meinke said they should be
receiving some money from the proceeds of the timber sales so far this
year. It will amount to around
$12,900.00.
Land
Use Planning Commission Gene Ratzel, Commission Chair said his report was given to the Board
members on the commission’s recommendations for the following zoning issues.
Zoning
1)
Placement of RV on property year
round on Lots 84 * 85 Red Cloud Addition to Potawatomi Estates, property owned
by Joe and Maxine Coder Collyard said the commission recommended not approving because more
information was needed but this morning we received additional information as
to the size and placement. There was no
time frame or reason for the request. Motion(Webb/McGee)
to open the floor for discussion. Motion carried. Collyard asked if the Coder’s were here. They were not. He asked if a driveway permit had been
issued. Meinke was not sure. Doug Brierly from the audience said he had
done the work and to his knowledge had been approved and a permit issued. Motion (Webb/Meinke) to approve the
request for a period of two years only based on the same criteria used in the
past). Webb said to put on the zoning sheet that the
Board wants a letter of intent from the Coder’s so they know what their plans
are for the property, if they plan to build a cabin or just have the camper
forever or what. Motion carried.
2)
Residence (cabin) in a F-1 zoning
district on
Steve Probst, Bayfield County
Forestry – Discussion on ATV’s and Four Wheel Drive vehicles on County Forestry
Land. Steve said the Forestry Committee is looking
at where ATV and 4 Wheel traffic should be allowed and not allowed. He wanted
input from the Town Board on any county forestry lands in the town. The County wasn’t planning on closing any
roads or trails to vehicular traffic at this time, but wanted input from the Board
and from the townspeople present if there were concerns. Gene Miller spoke on
the Ski trail areas. He felt the trails
should be left as they are now. He felt
the signs that are on the trails restricting motorized traffic was adequate. Probst said we could put berms or gates to
restrict traffic but Miller felt it would hinder grooming. Webb asked if there were plans to close any
areas to traffic at this time. Probst
said there were none, and Webb thought the Board should be notified if they
plan to do so at any time. She asked
Probst to let the Board know of the county’s decisions. Collyard also mentioned
we needed to be notified as soon as Probst got the ATV route approved that was
on a portion of County Forestry land so the Town Board could adopt the
ordinance amendment to add the routes the ATV club were asking for. Dave
Pederson said it was the fire break from
Adoption of new
Ackowledgment of resignation of Mary
Jo Scharlau as the Fourth of July Parade Coordinator and discussion on her
possible replacement Collyard
said we need to get a replacement very soon so the new person or organization
can get the theme in the Calendar of Events. Webb said we need to make sure
this gets in the minutes. Collyard asked
if the Clerk-Treasurer should call the local organizations to see if anyone
would be interested in taking this on.
Brustad said she did contact Melissa Driscoll from the Business
Association and she may be interested.
Webb thought it should be a group as it is such a big job for one. Motion (Meinke/McGee) to send Mary Jo
Scharlau a thank you letter from the Board.
Motion carried.
Adoption of Town of
Recycling Ordinance Adoption Brustad said the Attorney will have
this ordinance to her by the next meeting.
She will place it on the agenda for the September meeting.
Operator License Approvals:
2
Year License for Patrick Wilkinson Brustad said Wilkinson had presented his
Beverage Server Certificate along with the required fee. There was no criminal history
found on the background check.
Motion( McGee/Meinke)
to approve the 2 year license for Patrick Wilkinson.. Motion carried.
2 Year License for Kimberly Christenson Brustad reported
Christenson had presented a copy of the Beverage Server certificate, background
check was done with no criminal history found and she had paid her fee. Motion(Webb/Meinke)
to approve the 2 year license for Kimberly Christenson. Motion carried.
1 Year License for Anna Kane Anna had a Beverage Server Certificate,
no criminal history found on background check and she had paid her required fee. Motion
(Meinke/McGee) to approve the 1 year license for Anna Kane. Motion carried.
Special Class “B” Picnic License
approval for PJ’s Cabin Store at the VFW pavilion for 8/17 to 8/19/07. Brustad said this needed to be approved
after-the-fact as they didn’t come in for the permit until a few days before
the ball tournament. She also felt for
next year the VFW would have to change the wording on their premise description
on their license application so it would include the pavilion. Then the Cabin Store wouldn’t need to get any
additional permit. A Class “B” picnic
license is only for groups and organizations or clubs, so that wouldn’t apply
to the Cabin Store. Technically she shouldn’t have issued a permit to them but
didn’t want to cause a big problem for them to operate the tournament. She would talk with the VFW and Cabin Store
so they could work it out for next year.
Motion( McGee/Meinke) to approve the Class “B” Picnic license issued
to PJ’s Cabin Store for 8-17 through 8-19-07.
Motion carried.
Review and possible change of policy
mandating all department heads to be at Regular Board meetings. Collyard said last meeting he wanted the
bottom of the agendas to read “all department heads are encouraged” to attend the Board meetings instead of “are required”. Brustad said a policy had
been voted on in 2000 to have the Department heads required to be present. When checking the motion it said required to
attend or submit a written report.
Collyard said since we require a written report then the Board isn’t
really changing the policy, and he felt the wording should be changed to
“encouraged” instead of “required”.
Public Comment Session – 5 minute limit
for those not on the Agenda
Ted Caiazza asked
about possible signage on
Issues Timeline Update
Fire
Department, SOG’s – Work in Progress
Fire Billing
Policy & Ordinance – Work in Progress
Heliport for
Landing Zone – All ready for blacktop
Employee
Award Program – Mike Collins nominated for 2006
Recreation
Area Planning –Work in Porgress
ATV Routes –
Ordinance adopted adding
Cemetery –
Work in Progress
Constable –
Discussion on Appointed vs elected position
Ski
Trail - Gene Miller moving, need someone
to take over. Dave Schiess will do for pay
Town
Grievance Procedure – need procedure before form is adopted. Chris to email
ideas to clerk-treasurer
Motion(Meinke/McGee)
to adjourn the Town Board meeting of August 21, 2007. Motion carried. The meeting adjourned at 8:25PM.
Respectfully
submitted,
Elaine J.
Brustad
Town
Clerk-Treasurer
Dated this 4th
day of September, 2007