OF
The meeting was called to order at
Motion (Chemack/Meinke)
to approve the minutes of the last regular board meeting and to dispense with
the reading of the minutes. Motion carried. The agenda for the meeting is as follows:
AGENDA
Call the meeting to
order
Pledge Allegiance to
the Flag
Roll Call to
establish a quorum/Verification of Public Notice/Approve the February Agenda
Approve minutes of the
Last Regular Board Meeting/Motion to dispense with reading of the minutes.
Treasurer’s Report
Voucher’s Approval
Clerk Correspondence
Discussion and
Approval of Revaluation and Maintenance 3 year contract with Charlotte Johnson
Department Head
Reports:
Highway
Resolutions to adopt
change in the intersection of Blue Lake Road and Island Lake Road and change in
the intersection of North Church Road and Halfway Road.
Cemetary
Fire Department- Approval of New
Firefighter
Ambulance Department
Constable
Committee Reports:
(will be read if needed)
Approval
of E S & S Accessible Voting Equipment Invoice and Funding Application from
State Elections Board.
Brad Anderson
Easement Removal Request- Hold Harmless Agreement Approval
Zoning: 1) Special Use Permit request
2) Rezone request Paul Solberg/Jacqueline Thorn
property from F-2 to R-2 –NW ¼ of NW1/4 S12, T44N, R9W.
3) Rezone request Paul Solberg/Jacqueline Thorn
property from F-2 to F-1 80 acres SE ¼ of NE1/4 & NE ¼ of SE ¼ S
1, T44, R 9W.
Approval
of Resolution to alter the plat of Jim Miller Subdivision to move the public
access.
Bid Opening for
Plan Commission
Ordinance
Operator Licenses
Approval – 2 year – Nancy Gohde
2 year- Bobbie Klingbeil
Discussion on General
Insurance Renewal
Ambulance Director
Appointment Options
Public Comment
Session – 5 minute limit for those not on the Agenda
Issues Timeline
Update
All Department Heads
are required to be at the Regular Board Meetings
All Department Heads
and Committee Heads must submit a signed written report to the clerk by friday evening prior to the Board
Meeting.
The Town Board reserves the right to
solicit information from
Department heads and Committee heads
only, without openingthe floor to discussion.
Any persons requiring special needs for
handicap services please contact the Clerk.
Elaine J. Brustad Barnes Town Clerk-Treasurer
Dated this 20th day of February, 2006
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The
Clerk read the Treasurer’s report as follows: |
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Treasurers Report |
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Checking
Balance from last meeting |
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$17,407.96 |
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Receipts |
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$119,063.82 |
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Check #'s
20094-20142 |
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($113,792.50) |
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January
Tax Payment & other direct payments |
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($3,188.40) |
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Service
Charge December & January plus deposit slips order |
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($33.91) |
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Interest
Earned December and January |
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$56.05 |
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8 voided
checks from 2004 and early 2005 not cashed |
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$2,687.96 |
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(18457,18512,18552,18979,19314,19396,19397,19937 |
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CHECKING
BALANCE |
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$22,200.98 |
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Highway
Dept. Sinking Fund |
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$1,068.94 |
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BES
Sinking Fund |
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$16,160.89 |
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Park
Savings |
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$10,467.76 |
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Ski Trail
Savings |
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$503.02 |
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Parade-Event-Calender Fund |
Interest
January 3.46 |
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$1,835.77 |
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$451.60 |
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Tax
Checking |
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Will close
acct in February |
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$0.16 |
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Money
Market Savings |
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$631,478.97 |
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Interest
Earned |
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$4,103.35 |
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Deposit -
Taxes |
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$1,096,417.30 |
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Ck #s
1011-1018 |
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-$1,293,962.98 |
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TOTAL ALL ACCOUNTS |
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$684,168.09 |
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Motion
(Meinke/Porter) to accept the Treasurer’s report as
written. Motion carried.
Voucher’s Approval
Motion
(Chermack/Porter) to approve the voucher’s for
payment. Motion carried.
Clerk Correspondence: The Clerk reported she met with the CPA and she had advised the Clerk to check out if the Bank of Drummond offered a “collateral agreement” with the Town. This was so the funds would be insured for more than $100,000.00 in the money market account, especially during tax time when there is more than $1,000,000.00 in the account. After checking with the bank she recommended not doing that as the Bank would not offer the same interest rate and there would be a charge to do so. The bank recommended adding the remaining supervisors onto the Money Market account as signers, then the bank and FDIC could insure $100,000.00 for each official custodian or signer on the account and the money market account then would be at least covered to $600,000.00.
There
were 6 Intent to Cut Notices. There was
a letter from WITC regarding Board Member vacancies. The Clerk reminded the Board members of the
NIMS training on March 7th at
Discussion and Approval of Revaluation and
Maintenance 3 year Contract with Charlotte Johnson. Collyard said he
felt the contract
Department Head Reports:
Highway
– Resolutions to adopt change in the intersection of
Motion
(Meinke/Chermack) to Change the intersection of
Motion
(Chermack/Porter) to change the intersection of
Cemetary- The Clerk read the report from Bud Pease. 6 grave sites in the new addition, block 3, lots 1-8 were returned to the Town for $100.00, the purchase price by the Tomlinson family. No other activity.
Fire Department-Approval of new firefighter –Christopher Pooler. Tom Renz read his report. There was one fire, a mutual aid call to Drummond. He is working with the County Fire Association on getting aid to place two dry hydrants , there will be one in Potawatomi and one in the southern end of the township. Renz asked for approval of Christopher Pooler as a new firefighter. He has no experience. Motion (Webb/Porter) to accept Christopher Pooler as a new firefighter. Motion carried.
Ambulance Department – Del Jerome was not present and there was no report read.
Constable
– The Clerk read the report given to her by the Constable, who was not
present. There were 4 alarms from the Sheriff, 6 snowmobile complaints, 3
assist motorist, 1 follow
Committee Reports:
Meinke
spoke about the Driveway Ordinance Committee meeting,
they came up with a model ordinance. The
next meeting will be on March 14th at
Chermack
spoke on the CLUPC, the committee did not meet last night, the
next meeting will be March 8th at
Approval of ES & S Accesible
Voting Equipment Invoice and Funding Application from State Elections Board
Clerk
explained the “free” accessible voting machine would have to be paid for by the
Town then the State would reimburse the town after a grant application was
received and approved. The purchase price
of this accessible voting machine is $5,466.00 initially, with up to $6,000.00
to be reimbursed by the State.The County Clerk was
collecting all checks for the equipment to make one large purchase for the
county. She also presented a quote from
ES & S for a tabulator, which would automatically count the votes as they
were inserted into the ballot box. The
purchase of this machine was in the budget.
The total for the tabulator would be $5,402.00 with options. Motion (Chermack/Webb)
to approve the funding application and the purchase of the Model 100 tabulator
with options for $5,402.00. Roll call
vote taken: Meinke-yes, Porter-yes, Webb-yes, Chermack-yes, Collyard-yes.
Motion carried.
Brad Anderson Easement Removal Request –
Hold Harmless Agreement Approval This request was tabled at the last
meeting. The Town’s Attorney had been
contacted and he prepared a Hold Harmless Agreement for the Board members to
review. This agreement, if signed, would
hold harmless the owners of the property the easement was on if there were any
liability claims. The town normally has
some immunity by state statute for these kinds of liability,
however the attorney advised by signing this agreement it could negate this
immunity. The clerk talked with the town
insurance carrier who advised also not to sign the agreement. He felt it might
be simpler for the parties to deed over the easement portion to the Town. Motion (Meinke/Webb)
to deny the request for removal of the easement. Collyard said he would speak to Mr. Anderson to see if they
would be interested in deeding the easement to the Town, and what costs would
be associated with that. Motion
carried.
Zoning – 1) Special Use Permit request
Motion (Webb/Chermack) to open the floor to discussion to allow Mike Furtak from zoning to speak. Motion carried.
Furtak explained the parcel size was in compliance for this
type of zoning request. He did feel that Bohlinger
should have the property surveyed to make sure his lot lines were correct
before building. Motion (Webb/Chermack) to close the floor. Motion carried. Motion (Chermack/Porter)
to approve the special use permit application as it is in compliance with all
zoning regulations and is at the intersection of two roads. Motion carried with
Webb abstaining.
2)
Rezone request Paul Solberg/Jacqueline Thorn property from F-2 to R-2, NW ¼ of
NW ¼ S12, T44N, R9W. Motion
(Webb/Porter) to open the floor to discussion. Motion carried. Furtak spoke on the
rezone application. It was part of a 40 acre parcel that was in managed forest
program. He thought the minimum acreage
required for managed forest was 30 acres, so it does not have the minimum
acreage for that. Motion (Webb/Chermack) to close the floor. Motion carried. Motion (Webb/Meinke) to approve the zoning request as it conforms to
adjoining lots in the area and is less than the minimum required to be in
managed forest. Motion carried.
3)
Rezone request Paul Solberg/Jacqueline Thorn property from F-2 to F-1, 80 acres
SE/14 of the NE ¼, and NE ¼ of the SE ¼ S1, T44N, R9W.
Chermack stated she was against the rezone because it is on
the eastern edge of areas that are designated as residential on the proposed
future land use map. The committee chose
this area to be private forest. Since
this is a large parcel and due to this fact and the large difference in zoning-
35 acres for building down to 4 ½ acres, because the future land use map has
not been adopted at this time, but mainly because of its large size she felt it
would be breaking up the forest. She
also said it looked like it was landlocked also so she felt the request should
be denied. Mr. Solberg spoke for his son, he said that was why they purchased the property,
because it was landlocked. The reason
they wanted to have it rezoned was because they eventually would want to sell
their current log home and maybe build on 5 acres of the 80. They had no intentions of developing the
acreage. Collyard wanted to know if someone was
allowed to build in F-2 zoning.
Motion (Webb/Meinke) to open the floor to discussion. Motion carried. Furtak said no dwellings are allowed in F-2 zoning. They can petition for a variance to build on it though if they want.
Motion
(Webb/Meinke) to close the floor to discussion.
Motion carried.
Motion
(Chermack/Porter) to disapprove the change from F-2
to F-1 since it is 80 acres feels it should remain forestry and stay a large
tract. The Board felt if
they had no intentions of building on it why are they wanting
the rezone. If they would like to build
in the future on 5 acres they can petition for a variance as Mike Furtak explained. Motion carried.
Motion (Webb/Porter) to reopen the floor to allow Mike Furtak to speak. Motion carried. Furtak said another option would be to come back with a request to rezone a smaller portion of this piece, so they would have another option for building. Motion (Webb/Chermack) to close the floor.
Approval of Resolution to
alter the plat of Jim Miller subdivision to move the public access.
This
Resolution came from the attorney and this matter had been on the timeline for
quite some time. The new public access
is in an area where it will be easier for getting to the water. The old access lot was on higher
terrain. Motion (Webb/Meinke) to open the floor to discussion. Motion carried. Furtak
wanted to advise the Board if a plat is changed it has to be done by a
Certified Survey Map. Webb said that has been done. Chermack
said the original request was in March of 2005, and a motion was made then and
approved by the Board to change it. The
request was done by Jim Miller Associates because the original lot designated
for the access had a cliff and would be difficult to use as a public access.
Motion
( Webb/Collyard) to close
the floor to discussion.
Motion
(Webb/Porter) to approve the Resolution to change the public access lot in Jim
Miller Subdivision. Motion carried.
Bid Opening for
Labor and materials to erect 40’x60’x14’ order nbr 25983 on owners concrete base with owner supplied 14’x14’ sliding doors - $11,264.00. Option #1-supply concrete grade beam w/cross ties reinforced 24x18 4000# test - $2,893.00. Option #2 – supply and install 24” dia x 5’ deep piers 4000# concrete w/cross ties -$2,819.00. Lean-to 12x30” covering grade beam for dumpster location. Labor and foundation only. Steel sheeting and red iron supplied by Allied Steel & Town of Barnes - $4142.00.
2nd
Proposal by Mountaineer Construction –This is for the layout, pouring of anchor
bolts and erection of steel building and all associated work in compliance with
building mfg’s drawings that were given to Mountaineer Construction by the Town
of Barnes. This will include 2 sliding
doors on gable ends & 1 service door on one gable end. Materials
to be supplied by Town of
3rd Proposal by Marv Thompson and Son Construction – erection of a 40’wide x 60’long metal building with a 12’ wide x 30’ long lean-to type building. Labor $14,996.00 Building foundation- there is a total of 14 piers figured in the price. We have figured pier foundation as per experiences we have had on commercial buildings sitting on pier foundation. $15,960.00. Jerry Witt looked at all bids. Motion (Webb/Porter) to open the floor to discussion. Motion carried. Marv Thompson of Marv Thompson and Son Construction was the only bidder present. He stated he felt that it would be difficult to compare each bid since each bid out differently due to the lack of foundation requirements. Motion (Webb/Porter) to close the floor to discussion. Motion carried. Witt felt the bids should be rejected and to go out again for bidding giving more specific requirements. Motion (Webb/Meinke) to reject any and all bids and rebid the project when we have more information to give out. Motion carried.
Plan Commission Ordinance – The
attorney had reviewed the ordinance
and submitted the final draft for the Board to review. Motion (Webb/Chermack) to approve the Plan Commission Ordinance-Chapter
18. Motion carried.
Operator License Approval – 2 year license for Nancy Gohde – The Clerk stated she had received the fee of $15.00 for a 2 year license, a background check had been completed which was ok, and Nancy had submitted her Responsible Beverage Server certificate as required. Motion (Porter/Webb) to approve the 2 year operator license application for Nancy Gohde. Motion carried.
Operator License approval - 2 year license for Bobbie Klingbeil. The clerk said she had received the fee for a 2 year license from Bobbie, a background check had been performed which was ok and a copy of the Responsible Beverage Server Certificate was received from her. Motion (Porter/Webb) to approve the 2 year Operator License for Bobbie Klingbeil. Motion carried.
Discussion on General Insurance Renewal
– The Clerk said she had received notice of renewal for the Town’s General
Insurance Policy, which will be effective April 1st. She wanted to see if the Board members wanted
her to get other bids on the insurance this year. Last year they had done so. Webb said as long as we had done it last year
she felt every two years was sufficient since
Ambulance Director Appointment Options – Collyard explained he felt the Board needed to start a committee to study all the options for the appointed Ambulance Director position. He felt he would like to have himself, Chris Webb, Donna Porter, Del Jerome and Tom Renz involved, and maybe one other person. He would call everyone when he got back and set a time for everyone to meet.
Public Comment Session – 5 minute limit for those not on the Agenda – No one asked to be heard.
Issues Timeline Update- The clerk and Dixie Chermack will update the timeline between meetings.
Motion
(Porter/Webb) to adjourn the meeting of
Respecfully submitted,
Elaine J. Brustad,
Clerk-Treasurer
Dated
this 3rd day of March, 2006.