MINUTES OF THE

TOWN OF BARNES

REGULAR BOARD MEETING

JULY 21, 2009

 

 

Chairperson Lu Peet called the Regular Town Board Meeting at 6:30PM.  The Pledge of Allegiance to the Flag was recited.  A roll call to establish a quorum, verification of public notice and a motion to approve the June Agenda was asked by Chairperson Peet. 

 

Roll call taken and all present except Donna Porter and Chris Webb.  (Webb arrived at 6:35PM) The Clerk-Treasurer verified the agenda was posted as required.

Motion (McGee/Meinke) to approve the July agenda as presented.  Motion carried.  The agenda is as follows:

 

NOTICE

TOWN OF BARNES

REGULAR BOARD MEETING

JULY 21, 2009 AT 6:30PM

AGENDA

Call the Regular Board Meeting to order at 6:30PM

Pledge Allegiance to the Flag

Roll Call to establish a quorum/Verification of Public Notice/Motion to approve the July Agenda

Approve minutes of the Last Regular Board Meeting and Motion to dispense with reading of the minutes.

Treasurer’s Report           

Voucher’s Approval

Clerk Correspondence

Public Comment Session – 3 Minute limit for those not on the agenda              

Citizen’s Request for Action:

                Tabled request to add Peninsula Road to list of approved roads for ATV travel

                Ronald MacMillan request fill to be placed at end of Peninsula Road at turn around

                Ron Jansen request to place sign at Upper Boat landing preventing power on loading of boats, to be placed and paid by the Conservation Club             

                Request by Tom Stansbury to repair intersection of Lake Road and Birch Lake Road so his driveway does not keep washing out

Land Use Planning Commission

                Permit cost for Overlay amendment proposal for ½ paid by Property Owners                 Association

Zoning:

1)                   Variance request by Nancy J Walsh & Linda S Mackley to build a deck at 50540    Sunset Resort Road

2)                   Correction of parcel for a short-term rental permit previously addressed by the PC and Board in 2008

Department Head Reports:

                Highway

                                Budget Amendment request for Mitigation grant of $5,000.00 and                                                      corresponding costs

                                Approval of setting up HSA account for Dave Schiess with deposit by town                                     for $833.36

                Cemetery             

                Fire and Ambulance Department

                                Proclamation and dedication of “O’Brien Field Emergency Landing Zone”

                                Request for sign to be placed at the “O’Brien Field Emergency Landing                                            Zone”

                                Request for sign to be placed on CTH N near ambulance hall               

                                Ambulance policy change to require persons to average 72 hours per                                              month on call to have the town pay their training costs to keep their license

                Constable

Committee Reports

                Eurasian Water Milfoil      

                                Award presentation by Stefania Strzalkowska of Bayfield County      

                Town Hall Maintenance

                                Building inspection results from James Sacjak of Chequamegon Bay                                               Engineering

                                Read and approve proposals for concrete sidewalk work                    

                Amend tree cutting contract with Dan Cobb for cutting at Tomahawk Lake Park

Re-bid for painting of signs (tabled from last month’s meeting)

Approval of Timeless Services Agreement for scrap metal and appliance removal at the transfer site                  

Operators Licenses:

                2 year renewal licenses for:  Tracey G Roehr, Shelly Stick, and Marie Hughes

                2 year new License application for: Judy M Bradford, Paul W Mueller, and Kenneth      Anderson                                             

Public Comment Session – 3 minute limit for those not on the Agenda

Issues Timeline Update

All Department Heads are encouraged to be at the Regular Board Meetings

All Department Heads and Committee Heads are to submit a written report to the clerk

by Friday evening prior to the Board Meeting.

The Town Board reserves the right to solicit information from

Department heads and Committee heads only, without opening the floor to discussion.

Any persons requiring special needs for handicap services please contact the Clerk-Treasurer

Elaine J. Brustad    Barnes Town Clerk-Treasurer 

Dated this 21st day of July, 2009

 

Motion (Meinke/McGee ) to approve the minutes of the last regular board meeting and to dispense with the reading of the minutes.  Motion carried.

 

 

Treasurer’s Report           

 

 

General Fund

 

 

 

Checking Balance from last meeting

 

$22,853.15

 

Receipts

 

 

 

 

$52,060.04

 

Transfer from Money Market account

 

$50,000.00

 

Check #'s 23865-23978

 

 

($89,761.97)

 

June Direct tax payments ck #s 334-337

 

($5,116.40)

 

Service Charge June

 

 

 

($13.98)

 

Interest Earned June

 

 

 

$6.10

0.15%

 

CHECKING BALANCE

 

 

$30,026.94

 

 

 

 

 

 

 

 

 

 

Money Market

 

 

 

 

 

 

 

 

 

 

Money Market Gen'l Fund Balance from Last Meeting

$393,367.44

 

Interest earned June

 

YTD Interest $3,558.75

$181.02

0.45%

 

Sub-Total Money Market Gen'l Funds

$393,367.44

 

Highway Dept. Sinking Fund

 

 

$16,072.92

 

BES Sinking Fund

 

 

 

$214.05

 

Park Savings

 

 

 

$14,767.66

 

Ski Trail Savings

 

 

 

$1,245.21

 

Town Hall Maint & Repair  Fund

 

 

$19,298.20

 

ACT 102 Fund

 

 

 

$3,957.39

 

Total all Money Market Funds

 

 

$399,103.89

 

 

 

 

 

 

 

 

 

 

Hayward Community Credit Union

 

 

 

 

 

 

 

 

 

Savings

 

 

 

 

$25.08

0.47%

9 Month CD

 

 

 

$101,078.90

2.76%

9 Month CD

 

 

 

$101,078.90

2.76%

6 Month CD

 

 

 

$50,451.76

2.31%

Total Hayward Community Credit Union

 

$252,634.64

 

 

 

 

 

 

 

 

 

TOTAL ALL ACCOUNTS

 

$681,765.47

 

 

 

 

 

 

 

 

 

 

Motion ( Meinke/McGee) to approve the treasurer’s report as read.  Motion carried.

 

Voucher’s Approval

 

Motion (McGee/Meinke) to approve the voucher’s as presented.  Motion carried.

 

Clerk Correspondence

Brustad announced the Parade float winners for 2009: 1st Place went to Doorn’s Inn, 2nd Place – the Solberg/Thorn Family, 3rd Place – Brenda Bauer and family, 4th place float winner was the Al Capones.  Grand Marshalls this year were Al and Janet Christensen.  Melissa Driscoll, parade coordinator, wanted to thank the volunteers who helped her: George and Georgia Lanphear, Mary Kay and Steve Jansson, Erica Kaufman and Bob Lundberg.  Brustad said she also wanted to thank Melissa for a job well done!

Brustad reported receiving $640.00 from WITC for payment of winter and spring class rental of the town hall.

The Wisconsin Department of Transportation has completed the final draft of “Connections 2030”, Wisconsin’s statewide long-range multimodal transportation plan.  The plan has been updated to reflect feedback received during the draft plan public comment period.  Visit their website at www.wiconnections2030.gov.

She received one Notice to Cut on property owned by Wausau Paper Company on Section 5, Township 45North, and Range 9 West.  

Brustad reported she had emailed the Board members about the State seeking public input regarding possible early voting in Wisconsin.  She asked if any of the Board members would want to attend one of the listening sessions the State was putting on.  Lu Peet said she would go with her.

 

Public Comment Session – 3 Minute limit for those not on the agenda

Jon Harkness reminded the audience and Board members of the public hearing on the overlay by the zoning committee on August 20th at 4:00PM.

Patti Joswick was concerned about the proposed timber harvest near the Tomahawk Lake Park.  Jack Meinke said that was on the agenda and she should have all her questions answered after that.

               

Citizen’s Request for Action:

                Tabled request to add Peninsula Road to list of approved roads for ATV travel

A member of the local ATV club was present and stated they had discussed this at their last meeting.  They had no problem with adding Peninsula Road.

Motion (Meinke/McGee) to open the floor for discussion.  Motion carried.

Tom Emerson lives on Peninsula Road, had no problem with it but wondered if it had to be signed.  He thought if it wasn’t signed it would maybe limit the amount of traffic to go up Peninsula Road.  He was informed it had to be signed if it was a legal route.  Motion (Webb/McGee) to close the floor to discussion.  Motion carried. 

Motion (Webb/McGee) to approve the addition of Peninsula Road as an approved town road for ATV travel to the trails.  Motion carried.   The Clerk-Treasurer had the Board members sign the new updated Ordinance amendment. 

 

                Ronald MacMillan request fill to be placed at end of Peninsula Road at turn around

Since Mr. MacMillan was not present the request will be tabled until such time he brings the request up again.

 

                Ron Jansen request to place sign at Upper Boat landing preventing power on loading of boats, to be placed and paid by the Conservation Club             

Mr. Janson said this request came about because the landing on the Upper is getting a large sandbar where the boats have pushed the sand back from the landing while powering their boats to load them onto their trailers.  The Conservation Club will pay for the sign, but asked that the town do the wording for the sign.  Webb asked to put on the timeline to send a letter to the DNR to fix that landing. 

 

Motion (Meinke/McGee) to allow the conservation club to place a sign at the Upper Boat landing paid by the Conservation Club but  the town to do the wording on the sign.  Motion carried.

 

 

                Request by Tom Stansbury to repair intersection of Lake Road and Birch Lake Road so his driveway does not keep washing out

Jerry Witt said he was aware of the problem there and will try to see what he can do.  The fix will be temporary until they can redo Lake Road.

 

Motion (Meinke/McGee) to haul gravel in to Birch Lake Road for a temporary fix.  Jerry will research further to see what can be done for a more permanent fix.  Motion carried after a roll call vote with all in favor.

 

Land Use Planning Commission

Dave Pease said they held their meeting and discussed the variance request by Nancy Walsh and Linda Mackley, and they recommended approving the request as it corrects an error by the original owner that will allow a second exit to the building and will allow them to get insurance on the building. The second zoning item on the agenda was not talked about in the PC meeting. 

 

                Permit cost for Overlay amendment proposal for ½ paid by Property Owners Association

 not addressed ( POA will pay entire permit fee)

 

Zoning:

1)       Variance request by Nancy J Walsh & Linda S Mackley to build a deck at 50540 Sunset Resort Road

 

Motion (Webb/McGee) to allow the variance request by Nancy Walsh and Linda Mackley to build a deck on their property at 50540 Sunset Resort Rd.  Motion carried.

 

2)       Correction of parcel for a short-term rental permit previously addressed by the PC and Board in 2008

 

Motion ( Webb/McGee) to approve the correction previously addressed by the Plan Commission and the Town Board in 2008.  The ownership on the first request was incorrectly stated.  Motion carried.

 

Department Head Reports:

                Highway

               

The past month has been very busy, most of our time has been spent getting the Town ready for the 4 th of July. The road right of ways were mowed and brushed, flags were put up and taken down. The Town Park, cemetery, ski trail, and some of the major boat landings were mowed and weed -whipped.

Concrete was poured and a new refurbished compactor was installed at the transfer site. It was operational for the 4th of July Holiday weekend.

The majority of the cemetery addition has been seeded and drug.

The cracks on the tennis courts were filled with crack sealer.

The Weldon Road mitigation project has been completed.

With the very dry conditions we are experiencing this summer, grading gravel has been a real challenge. We are grading gravel at every opportunity.

 

                                Budget Amendment request for Mitigation grant of $5,000.00 and corresponding costs

Brustad said this was due to a grant we will be getting through the DNR that was not budgeted for and its corresponding costs.

 

Motion (Webb/Meinke ) to amend the revenue budget for $5,000.00 and expense budget for the highway for $5,000.00 for the mitigation grant received and corresponding work done

Roll call vote taken: all responded yes.  Motion carried.

 

                                Approval of setting up HSA account for Dave Schiess with deposit by town for $833.36

 

Motion ( McGee/Webb) to approve setting up a HSA account for Dave Schiess and deposit $833.36, which represents 8 month’s portion of the usual yearly deposit.  Roll call vote taken: all yes.

Motion carried.

 

                Cemetery

Bud Pease reported a foot marker was installed by the VFW for Chad Hunter.  They are working on the clean-up of the area that was logged.  They will be seeding for possible expansion in the future.

 

                Fire and Ambulance Department

Since the last Town board meeting the ambulance has had numerous calls.

1 - transport to St. Lukes

2 – medical calls transported to Hayward

1 – Motor vehicle accident Town of Highland no transport.

1 – Motor vehicle accident George Lake Road NO transport.

1 – Trauma Call North Beaver Trail patient Lifeflighted

1 – Motor vehicle Accident CTH N and Lake Road Patient transport to Minnesuing Acres airport

      For lifeflight, car vs motorcycle

1 – Medical Transport to St. Mary’s

1 – False medical alarm call Pease Road

Still working on the operational change plan for the EKG and also CPAP. 

We will begin training on EKG on July 28th and August 4th at our hall here in Barnes.  Also I have purchased 4 Zoll Defibulators.  They were defib units supplied to Grandmas Marathon by Zoll.  They are brand new units but because they were out in the field for possible use they are offering them for a discount price even though they were never used.  Brand new they are worth $1596.00, I bought them for $999.00 with a one year maintenance Program.  I am buying three of them out of our ACT 102 funds and 1 was purchased out of the EMT fundraiser money.

The State will be here on Wed the 22 for the Ambulance inspection at 11:30 am and everything is in order.  Mitch and I will be meeting with the Highland Town board to negotiate the Ambulance Contract on Thu the 23rd at 6:30. 

I would also like the attached Memo to be approved for dispense at the next Ambulance meeting. 

Fire Department :

1 - veh accident Town of Highland

1 – Landing Zone

1 - wildland Fire Mutual aid cancelled before we left the hall

1 -  Motor vehicle accident with injuries CTH N and Lake Road with LZ setup

1 -  Motor vehicle no injuries George Lake Road

The Mutual aid agreement has been signed by Highland Chair person and the Fire chief so it is now enforce and can only be cancelled with notification thirty days prior to the anniversary date.

 

                                Proclamation and dedication of “O’Brien Field Emergency Landing Zone”

 

Motion( McGee/Meinke) to proclaim the new landing zone “O’Brien Field Emergency Landing Zone”                                                       

A formal proclamation will be addressed at a later meeting when the sign is approved.  Motion carried.

 

                                Request for sign to be placed at the “O’Brien Field Emergency Landing Zone”

Renz will get something priced out and get back with the board for approval at that time.

 

                                Request for sign to be placed on CTH N near ambulance hall

 

Motion (Webb/McGee) to approve placing a sign on CTH N near the ambulance hall.  This will be placed off the right of way on County N, Tom will get back with the amount once he has received the bids back. Roll call vote taken: All yes. Motion carried.

               

                                Ambulance policy change to require persons to average 72 hours per month on call to have the town pay their training costs to keep their license

 

Motion (Webb/Meinke) to authorize the memo to be released to all ambulance personnel to average 72 hours per month on call in order to have the town pay for their training costs.   Motion carried.

 

                Constable

Brustad read O’Keefe’s report as he was not present:  There were 3 alarms from the sheriff, 2 personal watercraft complaints, 2 bear complaints, contacted the DNR, 4 fireworks complaints, all had permits, attended the 4th of July parade for traffic control, 2 assist motorists on highway 27, 2 assist boaters on the Middle with engine problems.

 

Committee Reports

 

                Eurasian Water Milfoil

no report given

                                Award presentation by Stefania Strzalkowska of Bayfield County

Ms Strzalkowska was not present to present the award.

 

 

                Town Hall Maintenance

                                Building inspection results from James Sacjak of Chequamegon Bay Engineering

Results from the building inspection by Chequamegon Bay Engineering were read.  Brustad said copies of the report were emailed to all the Board members.  Webb asked that copies be made for all the board members and  Jerry Witt.  Webb asked that the clerk read the summary of the items addressed by the engineer.

Item 1 was the existing roof and associated work on the hall portion.  Proposed renovation work would include the removal and replacement of the existing roof construction, installation of new roof insulation, and provisions for new interior gypsum board ceiling finishes.  Estimated remodel cost $39,300.00 (+-)

Item 2 – Offices: Existing building envelope and window replacement.  Proposed renovation work would include the insulating of existing floor structure with new floor insulation, and removal and replacement of 6 existing windows as noted on the attached drawing.  Estimated remodel cost $9,975.00 (+-)

Item 3 – ADA Compliance and building upgrades.  Proposed renovation work would include the removal and replacement of existing building stairs and ramps to meet current ADA requirements.  Estimated remodel cost $14,250.00 (+-).  Total estimated costs for these three items would be $63,325.00 (+-)

Motion (McGee/Meinke) to open the floor for discussion.  Motion carried.  

It was asked if this included marrying this roof with the office roof.  It should be addressed.   Someone from the floor also thought this was done just a few years ago.  Brustad and Peet both responded no, it hadn’t been done since they had been here, which was at least 8 or 9 years.  Turnbuckles are currently holding the walls in.  Brustad said it is particularly noticeable on the west side of the building. 

Motion (Webb/McGee) to close the floor to discussion.  Motion carried. 

This should be put on the timeline for next year’s budget.  Webb said the clerk should put an ad in the paper for estimates on the roof work.  Meinke asked about possible grants.  Brustad said that the stimulus grants are pretty much used up now.  The energy grants for new windows, lighting and insulation will only be paid out on buildings without gas heat.  We could possible get something for the office.  The only way to apply for grants is to have the whole project bid out, approved and just about ready to go. 

 

                                Read and approve proposals for concrete sidewalk work

Brustad received 6 bids; she talked with contractors explaining what was needed, then Jerry gave her a bid spec sheet which was quite different, so some bidders have sent in two bids. 

Harvey Contracting bid for $1,700.00 with the old specs and rebid per Jerry’s specs to pour over the existing concrete in the amount of $2,700.00.  Northwoods Masonry only bid per the original specs given out by Brustad, in the amount of ^1,650.00.  B & L Concrete and Masonry bid only per Jerry’s specs in the amount of $1,500.00.  Gajdos Concrete bid only on the new specs in the amount of $1,450.00.  Don Harvey bid with the new specs in the amount of $2,150.00, and Marvin Thompson bid only on the old specs for $1980.00.  Brustad said some of the contractors didn’t feel going over the old concrete was the best thing to do, so she felt it should be addressed by the Board.  

 

Motion (Webb/McGee) to accept Gajdos Construction bid for $1,450.00 and Jerry will have to meet with Gajdos to make sure it will work ok.  Roll call vote taken with all responding in agreement. Motion carried.

               

                Amend tree cutting contract with Dan Cobb for cutting at Tomahawk Lake Park

Jack Meinke first spoke of the Town’s property and how the DNR and Dan Cobb had developed a plan for management of the trees a few years ago.  The trees have to be cut to maintain the forest, we don’t want a lot of downed wood that would cause problems with people wanting to use the property and for fire prevention. 

 

Motion (McGee/Webb) to open the floor to discussion.  Motion carried. 

Patti Joswick wanted to know if just the diseased trees were being cut.  Meinke said no, the mature trees will be cut before they get diseased, we try to get them before they get bad so we don’t have a lot of downed trees. 

 

Motion(Webb/McGee)to close the floor to discussion.  Motion carried. 

 

Motion (Meinke/McGee) to amend the contract to keep all the trees as a buffer from the ski trail to the Joswick property.  The Clerk will send a new letter to Dan Cobb.  Motion carried.  

 

Re-bid for painting of signs (tabled from last month’s meeting)

Brustad read the emails from the 2 bidders.  Dana Nordrum bid $636.00 for all 4 signs, Jerome Signs bid $380.00 for the sign painting and $100.00 to remove and re-install them. 

 

Motion (McGee/Webb) to approve the bid from Mark Jerome for $480.00 including removing and re-installing after the painting is complete.  Roll call vote taken: all responded with a yes.  Motion carried.

 

Approval of Timeless Services Agreement for scrap metal and appliance removal at the transfer site

This is a no charge service provided by Timeless Services

 

Motion (Meinke/McGee) to approve signing the agreement from Timeless Services for scrap metal and appliance removal.  Motion carried.

                               

Operators Licenses:

 

                2 year renewal licenses for:  Tracey G Roehr, Shelly Stick, and Marie Hughes

Brustad said all had paid the required fees.

Motion (Webb/McGee) to approve the renewal licenses for Tracey Roehr, Shelly Stick and Marie Hughes.  Motion carried.

 

                2 year new License application for: Judy M Bradford, Paul W Mueller, and Kenneth Anderson

Brustad stated the background checks for Judy Bradford and Paul Mueller revealed no criminal history, but background check on Kenneth Anderson revealed a felony charge, not related to alcohol.  She recommended denial based on the statutes.  All fees had been paid and everyone had completed a Beverage Server course.

Motion ( Webb/McGee) to approve the licenses for Judy M Bradford and Paul Mueller.  Motion carried. 

 

Motion (Webb/Meinke) to deny the license request by Kenneth Anderson due to the felony charge on his record.  Motion carried.

                               

Public Comment Session – 3 minute limit for those not on the Agenda

Jon Harkness wanted to comment on the low water levels in area lakes and the Wisconsin Association of Lakes is holding a conference on this topic in Minocqua.  There is a registration fee of $25.00.  He will try to publish the information on whatever they find.

 

Issues Timeline Update

Town Owned Land – will be redoing the contract and send to Dan Cobb

Town Hall Maintenance – send out for bids on the roof

Transfer site compactor – all complete, can be removed

Boat Landings – new item to contact DNR regarding landing work to be done

Roads – WIP

 

Motion (Webb/Meinke) to adjourn the meeting.  Motion carried.  The meeting adjourned at 9:12PM.

 

 

Respectfully submitted,

 

 

 

Elaine J. Brustad

Clerk-Treasurer

Dated this 11th day of August, 2009