MINUTES OF THE PUBLIC HEARING FOR THE COMPREHENSIVE LAND USE PLAN, TUESDAY, DECEMBER 19, 2006 AT 6:00PM

 

Chairman Collyard introduced Patrick Beilfuss of Cedar Corporation, Josh Miller of Cedar Corporation, Karl Kastrowski-Bayfield County Zoning Administrator, Tim Kane-UW Extension Services Advisor, Gene Ratzel-Chairman of the Plan Commission and Dave Pease-Chairman of the Plan Committee.

 

Patrick Beilfuss gave an overview of what has been happening over the past three years with the Comprehensive Land Use Plan for the Town of Barnes. The plan has been developed through meetings of the Plan Committee. The plan has been partially funded by a Lake Management Planning Grant from the DNR. The plan is to be used as a guide for future development in the Town of Barnes and addresses the nine elements as set by State Statutes. This plan should regularly be looked at and revised as needed. Mr. Beilfuss discussed three changes that were to be made to the plan as presented. Mr. Beilfuss then took questions from the audience. Karl Kastrowski said that the plan is advisory and that County Zoning will look at it as an advisory document. There will be inconsistencies with zoning, but this is part of the process and the town and the county will work together. Chairman Collyard said that the rights of the people were being protected and that the Plan Committee and Plan Commission did a good job with the plan. Tim Kane complimented the town on their ability to stick to the business of getting the plan done. This will provide guidance in the development and rezoning for the future in the town. Chairman Collyard said that the plan will be addressed at the town board meetings. Collyard then ended the public hearing.

 

 

 

MINUTES OF THE

TOWN OF BARNES

 REGULAR BOARD MEETING

TUESDAY, DECEMBER 19, 2006

 

Chairman Dick Collyard called the meeting to order at 6:48PM. The Pledge of Allegiance was said.  Roll call to establish a quorum was called: Meinke-here, Porter-here, Webb-here, Collyard-here, and McGee-here. Quorum was established.  Clerk verified the Notice was posted in three places as required. 

Motion (Webb/Porter) to approve the December agenda, and minutes of the last regular board meeting and to dispense with the reading of the minutes. Motion carried. The agenda as posted follows:

 

NOTICE

TOWN OF BARNES

REGULAR BOARD MEETING

Will meet at 6:30PM or immediately after the Public Hearing for the Proposed Land Use Plan at 6:00PM Tuesday December 19, 2006, at the Town Hall

 

AGENDA

Call the Regular Board Meeting to order.

Pledge Allegiance to the Flag

Roll Call to establish a quorum/Verification of Public Notice/Approve the December Agenda

Approve minutes of the Last Regular Board Meeting/Motion to dispense with reading of the minutes.

Treasurer’s Report

Voucher’s Approval

Public Hearing discussion regarding Land Use plan

Clerk Correspondence

                Discussion on Health Insurance

Department Head Reports:

                Highway - Discussion on Road Right-of-Ways

                Cemetery

                Fire Department – Billing for Fire Calls

                Ambulance Department – Approval of New Hire Joel Hayward

                Constable

Committee and Commission Reports:

                Eurasian Water Milfoil Committee

                Land Use Planning Commission Reports

Proposal for Managed Services from Network It

Appointment of Poll Workers for 2007

Update on Revaluation and Omitted Taxes

Public Comment Session – 5 minute limit for those not on the Agenda

Issues Timeline Update

 

All Department Heads are required to be at the Regular Board Meetings

All Department Heads and Committee Heads must submit a signed written report to the clerk by Friday evening prior to the Board Meeting.

The Town Board reserves the right to solicit information from

Department heads and Committee heads only, without opening the floor to discussion.

Any persons requiring special needs for handicap services please contact the Clerk.

Elaine J. Brustad     Barnes Town Clerk-Treasurer

Dated this18th Day of December, 2006

 

 

Treasurer’s Report

 

December 19, 2006 Town Board Meeting

 

 

 

 

 

 

 

 

Treasurers Report

 

 

 

 

 

 

 

 

 

 

Checking Balance from last meeting

 

$24,222.77

Receipts

 

 

 

 

$3,471.16

Transfer funds from Money Market

 

 

$50,000.00

Check #'s 20982-21055

 

 

($51,877.92)

November Tax Payment & other direct payments

($3,240.72)

Service Charge November

 

 

($6.80)

Interest Earned November

 

 

$19.11

 

CHECKING BALANCE

 

 

$22,587.60

 

 

 

 

 

 

 

 

 

 

 

 

Money Market Gen'l Fund Balance from Last Meeting

$519,182.36

Interest earned November

YTD Interest $30,539.67

$2,494.29

Check # 1028 Transfer to General Fund

 

($50,000.00)

 

Sub-Total Money Market Gen'l Funds

$471,676.65

Highway Dept. Sinking Fund

 

 

$1,072.92

BES Sinking Fund

 

 

 

$17,677.05

Park Savings

 

 

 

$10,960.06

Ski Trail Savings

 

 

 

$629.21

Parade-Event-Calendar Fund

 

 

$1,842.60

 

 

 

 

 

 

Total all Money Market Funds

 

 

$503,858.49

 

 

 

 

 

 

 

TOTAL ALL ACCOUNTS

 

$526,446.09

 

 

 

 

 

 

 

Motion (Meinke/McGee) to approve the Treasurer’s Report as read. Motion carried.

 

Voucher’s Approval

Motion (Porter/Meinke) to approve the voucher’s as presented. Motion carried.

 

Public Hearing discussion regarding the Land Use Plan-Collyard said that there were several issues that needed to be addressed on the plan. First, he wanted to thank all of the Plan Committee and Plan Commission and anyone else who was involved in the process for their hard work. We will have to keep in mind that the Plan Commission can come to the Board with changes. This will be a fluid document. The maps will be on the web site soon. Collyard said that Gene Ratzel and his Plan Commission must give the Board a resolution to adopt the plan. The Board has to meet again to adopt the plan. This has to be done before the end of the year as our Lakes Management Grant of $37,000.00 is tied to this and it expires on the 31st of December 2006. There was discussion on when the Board could meet. The Board will meet and have a short meeting at 6:30PM on Thursday December 28, 2006. Josh Miller of Cedar Corporation said that he submitted a copy to the DNR back in October and that the DNR noted what changes had to be made. It has been resubmitted and has been basically accepted for approval by the DNR. Miller said that the town had received a 6 month extension on the grant, but there will be no more extensions. Miller said that the town will receive 25 copies of the plan in binders as well as a copy on disk. Collyard asked for a motion to amend Resolution 2004-1 that dealt with press releases to the local papers regarding the plan. Motion (Webb/Meinke) to amend Resolution 2004-1 to strike the first paragraph regarding press releases and replacing it with the following: press releases announcing the status of the planning process and other related information will be sent to the County Journal in Bayfield County. Call for discussion. Collyard said that from now on we will use the County Journal for this kind of information. Motion carried. Motion (Porter/Meinke) to open the floor to discussion. Call for discussion. Motion carried. Ron Pearson asked if this will only be in the County Journal. No, it will be in the Northwoods Shopper as a courtesy to the public and also on the web site. Lee Wiesner wanted to thank both Patrick and Josh for all of their help. Wiesner said that they were very responsive to our changes. Gene Ratzel asked if there would be a regular document, as opposed to the draft document, for the resolution. Patrick said he would send Gene a clean document on disk for the resolution. Motion (Porter/Meinke) to close the floor to discussion. Call for discussion. Motion carried.

 

Clerk Correspondence-Clerk asked everyone to keep Mike Collins in their prayers as he was in the hospital.

                Discussion on health insurance-Brustad presented the Board with three options for health insurance for the upcoming year.  The renewal rate for the current plan which was changed to a $1,000.00 deductible was $37,943.16.  The 2006 plan had a $750.00 deductible. Option 2 with a health savings plan (HSA)  and a deductible of $2,000.00 single, $4,000.00 family and a premium of $26,872.68, with an employer contribution of $1,250.00 single and $2,500.00 family for the current employees would raise the premium to $33,122.68.  The HSA with $1,100.00 deductible single, and $2,200.00 family premium is $33,585.24, and an employer contribution of $350.00 single and $700.00 family would increase the premium to $35,335.24 yearly.  The Board discussed at the prior meeting they would be agreeable to contributions of monies up to the 2006 deductible amount of $750.00 single and $1,500.00 family.  Motion (Meinke/McGee) to approve the Option # 2 plan with $2,000.00 single deductible and $4,000.00 family deductible to keep within the budget and contribute $1,250.00 for single and $2,500.00 family to keep the deductibles the same as this past year.  Motion carried.

 

Department Head Reports-

                Highway Jerry Witt reported there was not a lot to report on for this month. He and Mike spent a week cleaning and organizing the shop. The new sander has been installed on the tandem and was used last Friday to put down sand and salt on the icy blacktops. Mike sanded his entire blacktop route without having to raise the box, which was our goal for more safety and better efficiency. Jerry also mentioned that we are working on a right-of-way violation right now. Jerry did not want this to become a political football, but he has received two complaints about flagrant violations and there are probably many more. Jerry said it is ironic that we are developing a land use plan for the future, but upon reading it, little detail is given in regard to town roads. The burden of keeping our town roads to meet the requirements of the state statutes and also to meet public demands is almost an impossible task to be achieved by the road foreman and the town board. Jerry felt it was time to reevaluate our present road system, especially in the higher population areas around the lakes. We need to come up with a policy that deals with the town roads and right-of-ways. Jerry discussed Cranberry Lake Road as an example. We should get a group together to look at all of the road issues. Collyard discussed the importance of having the right-of-ways (the area 24’-33’ from the center line of the road) cleared of obstructions. If someone has an accident in the right-of-way areas, the town could be held responsible. The town had a grant to do brushing of the right-of-ways last year as a start. The main concern is that our roads are safe for the people to travel and to allow for fire protection. There are some town roads that probably shouldn’t be town roads and others that should be town roads. We need to document that we will have roads that conform to state statutes. This will be an area of concern to be put on the timeline.

                Cemetery- Bud Pease’s report was as follows: No burials or other business from November 21st to December 19th.

                Fire Department –Billing for fire calls -

No runs this last month.  Fire fighters still attending officer training every Thursday night at the hall.  Next month we will be having National Ice Rescue Certification Training here at the hall and the Fire inspector Training will be beginning in Iron River.  We will also do National Search and Rescue Training this spring.

In talking to other Chiefs and Insurance adjusters I would like to start implementing a charge for all fire runs.  According to the Insurance people the Law requires them to include a minimum of $500.00 dollars in policy to Departments to respond to a house fire.  We need to develop a billing policy to bill people for actual structure fires and also response to highway incidents such as auto accidents and grass fires along a highway.  This policy should include a leniency policy in which a person can request waiver of part or all of the fee charged and consideration due to circumstances on a case by case basis. I also have accepted the resignation of fire fighter/ EMT Kevin Fleming who has accepted a job in South Dakota and will be moving there. Wildland grant just has a few more items to purchase and then we can submit the bill for reimbursement. 

 

Discussion followed regarding the charging for fire calls. It was felt a policy was needed to implement it.  Who would be making the decision to charge or not charge individuals?  Webb said she could meet with Tom next week to go over and develop a policy for charging.  They decided to meet on Thursday at 5:00PM.

Renz also wanted to caution everyone about unsafe ice conditions. 

 

Ambulance Department – Approval of new Hire Joel Hayward

We have had two calls in the last month.  We have had to purchase new equipment such as Back Board straps and head blocks for the back board because they were not returned to us and when we went to pick them up they were not there either-miss placed or grabbed up by another agency.  I have addressed this problem with both hospitals so I hope that this problem has been taken care of. I will be taking the ambulance to Zifco’s in Ashland for a wheel alignment and tires. I am in the process of making arrangements with Iron River Ambulance to cover our area while the ambulance is out of service, which should be no more than four to five hours. I have also brought with me tonight the shoulder patches designed by Todd Carlson and myself for the Barnes Emergency Services to show to the Town Board and residents.  They will be sewn on to the new Ambulance jump suits and the new shirts purchased.  My plan is to have the EMT’s and Fire fighters wear these at training and formal occasions, as well as wear them on calls.  It will provide for easier identification of emergency personnel. Renz also asked the Board for approval to hire Joel Hayward. Motion (Webb/McGee) to approve new hire Joel Hayward as EMT Trainee. Call for discussion. Motion carried. Chris Webb will meet with Tom Renz next week Thursday at 5:00PM on the charging for fire call issue and other issues.

 

Constable O’Keefe was not available so the Clerk read his report. There were 4 alarms from the Sheriff, 1 alarm at Drummond State bank, 3 trespass complaints during deer season. 2 check welfare on overdue hunters, 1 break-in and burglary; Trading Post restaurant/bar. I was contacted at 5:00AM by owner. Found side door kicked in and money missing-contacted Sheriff.

 

Committee and Commission reports-

                Eurasian Water Milfoil - Ingemar Ekstrom said the committee met last night.  The minutes will be posted on the website in the next day or two. Updated survey results say the majority want containment on the two lakes.  Pam Toshner is meeting today with the state. John Kudlas and Ingemar will be giving a presentation to the state on the Barnes project.  They are continuing to work on getting a Clean Boats-Clean Waters grant of $20,000.00 with a 50% match coming from donations, volunteers, in-kind services and it can come from the Town.  They would like Town Board approval to hire 4-5 part-time employees for monitoring the lake landings.  The grant deadline is February 1st.  Motion (Meinke/McGee) to open the floor for discussion. Motion carried.  Lee Wiesner said the grant would be a total of $20,000.00 with a $10,000.00 match. Motion (Meinke/McGee) to close the floor to discussion. Motion carried.  Ingemar said they are also working on a mission statement. Ingemar said they would get something to the board for the January 16th.meeting.      

                Land Use Plan Commission – Gene Ratzel said the commission met on the 14th. There were no zoning applications to consider.

 

Proposal for Managed Services from Network It – Clerk Brustad and Collyard met with Mike DeWitt of Network It for his proposal to provide maintenance service on the network computer and other PC’s in the office.  Chris Webb said we should look at others before making a decision as Cheqtel can do the same thing.  She said to call Judy Hinman to talk with them.  Motion (Meinke/McGee) to table until more information is received from other vendors, possibly next month. Motion carried.

 

Appointment of Poll Workers for 2007 Clerk Brustad said she had received a large number of applications for poll workers.  The list is as follows:

Lucille Peet

Polly Buek

Terri Rossman

Beverly Lowery

Dorothy Mueller

Those are the current poll workers who wanted to remain on the list. Then additional applications were received from:

Mary Sadenwasser

Catherine Ann Jacobson

Roberta DeLizio

Roxanne Lindgren

Linda Nowaczak

Fredericka Smith

Ethel Ellefson

Brustad asked the Board to approve all, with the last two listed as being alternates as they were the last two applications received by her.

Motion (Porter/McGee) to appoint the listed applicants as poll workers for 2007.  Motion carried.

 

Update on Revaluation and Omitted Taxes-There were about 78 omitted taxes this year. The permits were sent to the previous assessor and that person failed to act on them so they did not get on the tax rolls for 2004 and 2005. The omitted taxes will come with a separate bill and those people have already received a statement from the current assessor regarding the omitted taxes.

 

Public Comment Session – 5 minute limit for those not on the agenda-

Craig Harvey said he had a problem with his property assessment as he has been charged on more lake frontage that what he actually has. He wanted to know what recourse he has. Elaine thought that it could only go back two years. Collyard said that the town can’t do anything about it. There was discussion on why the amount of lake frontage isn’t on the tax statement. This could be brought up to the county as part of the property description. Lee Wiesner and Carol LeBreck had questions on how lake frontage is valued and assessed. There are formulas that the assessor goes by in most cases. Lee Wiesner stated that as far as omitted property was concerned, people should have known that they would be taxed on the improved property. There was discussion with Ginny Harvey on where the actual figures come from on the property tax bills. These are the legal descriptions recorded at the county. There can be discrepancies on records, too. Buzzy Harkness said that all assessments have to be fair.

 

Issues Timeline Update

Town Owned Land – Work in progress or no action

Fire Department – Tom and Chris to meet next Thursday for developing a policy to charge for fire calls and resolution to accept.

Survey on Land next to hall – can be taken off this time

Town Road and Right of Way Committee – new entry, will have a 5 member committee, Jack, Mitch, Jerry and two volunteers. Put ad in Shopper, post around town and on website.

Collyard also wanted the clerk to ask the clerklist on their Town Hall Use Policy. Look at February to meet about developing a policy for our Town Hall Use.

 

Motion (McGee/Porter) to adjourn the meeting of December 19, 2006. Motion carried. The meeting was adjourned at 8:50PM.

               

               

 

Respectfully submitted,

 

 

 

Elaine J. Brustad,

Town Clerk-Treasurer

Dated this 4th Day of January, 2007