TOWN OF BARNES

SPECIAL TOWN BOARD MEETING

Thursday, September 1, 2005

Chairman Collyard called the Special Town Board Meeting to order at 3:35PM.  Supervisor Jack Meinke was absent. All others present. Chairman Collyard read the agenda as follows:

Agenda

1)         Approval for down payment of $7,000.00 to Allied Steel Structures for Transfer Site Building

2)         Assessor Bids and Possible Acceptance

 

Collyard explained the approval needed for the transfer site building down payment.  This building was exactly what the Town had been looking for in size, and the garage crew could erect it without outside help.  Total price of the building is $21, 850.00.  With a down payment of $7,000.00, Allied Steel Structures would hold the building until next June at the latest. There is $6,000.00 currently in the 2005 budget for a structure for the transfer site.  Collyard was asking for approval of an additional $1,000.00 for this year, then next year the balance could be added to the budget and the Town would have its new structure for the transfer site.

Motion (Webb/Porter) to approve the total price of $21,850.00 for a 40ftx60ft steel building with a down payment this year in the amount of $7,000.00 and balance due when delivered next year. Roll call vote – Webb-yes, Porter-yes, Chermack-yes, Collyard-yes, Meinke-absent. Motion carried.

 

The Board then reviewed the bids sent for assessor services for 2006.  Bids received by the August 31st deadline in order of price are as follows:

Charlotte Johnson and Company           $ 6,900.00

Accurate Appraisal                               $ 9,500.00

Peterson Appraisals                              $11,400.00

Holloway Appraisal Service                  $12,500.00

Owen Assessing                                               $13,200.00

Michael Schnautz Assessments             $13,200.00

Dulin Associates                                               $13,800.00

Associated Appraisal                            $18,800.00

Paulson Assessments                            $22,060.00

Motion (Webb/Porter) to offer Charlotte Johnson and Company the contract for 1 year with a second year option.  Webb felt that although she usually doesn’t like to go with the lowest bidder we should really look at that one since it was so much lower than the others.  Her bid and resume seemed very professional, and her credentials were very good. Collyard called Charlotte Johnson and asked her why her bid could be lower than most. She told him she was very cost effective and worked out of her home so there was no large overhead like some. She employs two part-time people, so she would be able to handle the workload.  She has Assessor II Certification from the State which is a step above from some of the other bids. Her bid also included all supplies, such as postage, photos and stamps.  Webb also mentioned we should work up our own contract to clarify the ownership of the records, and make sure the new assessor will respond to all requests in a timely manner, since that was a problem with the last Assessor.  The Clerk will prepare a contract then fax it to Charlotte Johnson and Company to see if she would be agreeable to the Town’s terms.  If she will accept the Town’s contract the Board will then sign it for a one year term to be renewed on an annual basis.  Roll call vote taken:Webb-yes, Porter-yes, Chermack-yes, Collyard-yes, Meinke-absent. Motion carried.

 

Motion (Porter/Chermack) to adjourn the Special Town Board Meeting of September 1, 2005. Motion carried. The meeting was adjourned at 5:00PM

 

Elaine J. Brustad,

Barnes Town Clerk-Treasurer

September 2, 2005