MINUTES OF THE BARNES AREA HISTORICAL ASSOCIATION MEETING

OF OCTOBER 18, 2007

 

President Dave Pease called the meeting to order at 9:00am.

 

Members present: Bob Oberstar, Linda Oberstar, Dave Pease, Carol Pease, Kurt Kuhlman, Nori Newago and Lu Peet. A quorum of the board was present.

 

The Minutes of the September meeting were distributed by the secretary Lu Peet. Motion (Linda Oberstar / Bob Oberstar) to approve the minutes as presented. Call for discussion. Motion carried.

 

Linda Oberstar gave the Treasurer’s Report as follows:

Checkbook Balance as of 7/19/2007                                              $         8,074.79

Centennial Book Sales                                                                  $            225.00

Notecards (2)                                                                               $              12.00

Flea Market                                                                                 $            449.89

Donations                                                                                    $              50.00

Memberships                                                                               $              75.00

Raffle Tickets                                                                              $            (111.00)

Northwoods Shopper                                                                    $             (80.00)

Department of Treasury                                                               $           (450.00)

Fee for Money Order                                                                   $               (2.00)

State Bank of Drummond for CD                                                  $         (3,000.00)

Checkbook Balance as of 9/20/2007                                              $         5,263.68

 

 

CD One for $10,431.82 matures on January 2, 2008, at 5.30%

CD Two for $10,426.81 matures on December 6, 2007, at 5.15%

CD Three for $1,345.00 matures on November 18, 2007, at 5.5%

CD Four for $8,124.91 matures on September 28, 2008, at 5.25%

__________________________________________________________________________________

 

Motion (Lu Peet / Bob Oberstar) to approve the Treasurer’s Report as given. Call for discussion. There was discussion on putting the new flea market money into the CD. Linda will do this when the CD for $1,345.00 matures in November of this year. She will look at rates for the best one. The rates are going down. The Credit Union seems to have the best rates. Several other CD’s will also be renewing shortly. Motion carried.

 

Old Business was discussed next.

  1. Site Updates-Town Hall site: There was discussion on getting on the agenda for the next town board meeting. It was noted that if BAHA requests to lease the land from the town as an option instead of the town donating it to us or selling it to us, it would most likely not have to go before the Special Meeting of the Electors. A letter will be drafted to present to the town board. A new land description has to be done also for the letter. Dave Pease said that if we have to go before the Special Meeting we have to have good representation from BAHA there. Bob Oberstar said we have no other land offers at this time. We have to get something going if needs come up like the airport observation building. Motion (Bob Oberstar / Lu Peet) to recommend leasing the land from the town for $1.00 per year with the understanding that we could consider other options should they come up. Call for discussion. Motion carried.
  2. Airport Observation Building: There was discussion that on checking with an area mover, the cost would be around $6,000.00 to move the building from the East Shore Road site to our site (not determines as of yet). The owner has expressed interest in helping us out with most of this cost (up to $5,000.00) according to Dave Pease. There was discussion on the condition of the building and if it was in suitable condition for us to even think about acquiring it. There was discussion on other ramifications for the BAHA if we accepted the building. Would we need water and septic? What are the legal and zoning ramifications for BAHA? What are the health issues such as lead paint, asbestos, etc.? We would need a pad and footings for the building to set on. A septic system would not be needed if we have no water. There was discussion on having to have the water and septic if we were to be opened to the public. It was discussed that the building would most likely be used for storage and occasional meetings for BAHA, but not for the general public, so we would not need the septic or water. We would need electric and security and a road into the site. The owner needs to have the building moved by spring, so we have to make a decision on this soon. There is also the problem of the road weight limits in the spring. We have to get the land first. The owner wants to know by December as he wishes to use the donation for his taxes. Bob Oberstar said he would like to talk to the owner to see if he will support BAHA down the road. Dave Pease said that we should postpone any decisions on this until we get further information. We can always call a special meeting to make these decisions.
  3. 501 (c) (3) number: We did get the verification on our number. Nori Newago was not able to determine what that number was just looking at the paperwork she had. She will get back to us on this. There was discussion on the name correction. Linda Oberstar said that she had filled out the form for the correction, but that the correction did not show up on this paperwork. Nori will check both on the name change and the extra amount we had to pay. Nori said that any donation deductions are able to go back to 2004. Nori said that she will be going to the Chippewa Valley Museum. They have inexpensive exhibit sites and she will look into these for us. Nori said since we have our own number now, we should take the Northwest Heritage Number off of the posters. It will have to remain on the tickets however, as they are already printed up. Lu Peet will contact the Town Clerk to put the information that we have a tax free number back on the web page.
  4. Calendar of Events: There was discussion on what events BAHA will have for 2008. The Winterfest and raffle will be on February 2, 2008. There was discussion on having several breakfast meetings on days other than the third Thursday. The flea markets were discussed. We will have the big one on the Town Hall grounds on the 12th of July, but that other flea market sales will be optional and not put on the Calendar of Events. We will also have the Pie and Ice Cream Social along with other food at this sale. We need to look into getting help for this from perhaps the school or church youth groups. Authors, Artists and Artifacts will also go on again this year. The dates would be July 4th and 5th at this time. There was discussion on the Riverfest event proposed by the Property Owners Association and other organizations, which also has some type of Author/ Artist event. This will be looked at. This is in June.

 

New business was discussed next.

  1. Change of time and place: There was discussion on having our meeting at another location or changing the day. Lu Peet said that in the responses on the survey that she has gotten back from the members so far, there were favorable remarks to having breakfast meetings on a Saturday.
  2. Form letter to members: A form letter asking members in what capacity they would like to help out BAHA was sent out last month. The returns are beginning to trickle in, but not many so far.
  3. Winterfest Posters and Raffle Tickets: Lu Peet showed the members the poster for the event. She will take off the Northwest Heritage number before printing up the posters. We should have about 35 or so. Nori would like some posters to put in her area. Lu will send her some by mail. Carol and Dave Pease will help Lu put out the posters. The raffle tickets will be given out to the local businesses in late October and early November.
  4. Membership Cards: Lu Peet presented a prototype for membership cards that could be issued to all members. Each classification would have a different colored BAHA emblem on the card. In the future, these cards could possibly used for discounts on BAHA items, etc. Lu will make these up for each member as they pay. The Life Members will get one also.
  5. New policy for the Treasurer’s Bond: Linda Oberstar will fill out the application and return it to State Farm Insurance. The cost remains the same as last year-$90.00. Motion (Lu Peet / Linda Oberstar) to renew the Treasurer’s Bond at a cost $90.00 for the next year. Call for discussion. Motion carried.

 

Dave Pease discussed the unwritten policy of having a monthly meeting. Do we need to have a meeting every month or can we forego some meetings during the winter for example. This will be discussed at the next meeting.

 

Motion (Lu Peet / Linda Oberstar) to adjourn the meeting. Call for discussion. Motion carried. The meeting was adjourned at 10:55am. The next meeting will be held on November 15, 2007 at 9:00am at Downtown Barnes.

 

Respectfully submitted,

 

Lu Peet

Barnes Area Historical Association Secretary

Dated November 7, 2007