MINUTES OF THE BARNES AREA HISTORICAL
ASSOCIATION MEETING
OF OCTOBER 16, 2008
President Dave Pease called
the meeting to order at 9:24 am.
[The meeting was preceded by an informal continental breakfast that was hosted
by George Martin, Helen and Quentin Ruprecht and Lu Peet.]
Members present: George
Martin, Quentin Ruprecht, Helen Ruprecht, Dave Pease, Carol Pease, Sally Pease,
Jon Harkness and Lu Peet. A quorum was established.
Approve the Minutes of the September Regular Meeting: Lu Peet gave a copy of the minutes to all of the
members. Motion (Jon Harkness / Carol Pease) to approve the minutes of the
last regular meeting as presented. Call for discussion. Motion
carried.
Approve the Treasurer’s report: Treasurer Quentin Ruprecht gave the members a detailed
report as follows:
Checking Balance as of 9/18/2008 $ (1,722.09)
Deposits-16 tickets plus
petty cash amount 9/30/08 $ ( 323.19)
Deposit from State bank of
Drummond CD # 2631 8/30/08 $
8,590.14
Vacationland Surveyors-VFW
Land 10/1/08 $
724.00
Deposit one (1) couple
membership, one (1) ticket 10/10/08 $ 45.00
Checkbook Balance as of 10/16/2008 $ 9,956.42
____________________________________________________________________________________________
CD One #81 for $11,035.09 at
4.50% maturing on February 2,
2009 (HCCU)
CD Two # 82 for $10,035.09 at
4.75% maturing on January 6,
2009 (HCCU)
CD Three # 83 for $3,367.77
at 4.75% maturing on December
27, 2008 (HCCU)
____________________________________________________________________________________________
Total money Assets +/_
Interest $ 34,394.37
Land Investment $ 10,394.37
Motion (Lu Peet / Carol Pease) to
approve the Treasurer’s Report as given. Call for discussion. Motion carried.
Quentin further stated that
he has had his signature changed at the State Bank of Drummond and has also
changed the address to his address for the bank and for the credit union. Linda
and Dave still have to stop by the credit union and sign the cards. BAHA’s
fiscal year is officially October 1st to September 30th
of each year. This concurs with the federal paperwork. Documents for the 2007
fiscal year have been turned over in to Randy Pascal (CPA) Hayward, to be completed for the Wisconsin
Department of Regulation and Licensing for form 308(?) and the IRS form 990
(?). We will apparently have to file IRS form 990-N (on line) each fiscal year
giving 30 days to file after the fiscal year. This work should be completed by
Randy early this next week. Quentin said that the new members are Chuck and
Jackie Dodson. The Annual Meeting will be held on the 3rd Thursday
of October from now on to keep with the fiscal year. There was discussion on
keeping the practice of having someone check the bank book each meeting to be
in accord with the bonding requirements.
Correspondence:
Lu Peet said that she had
gotten an email from Kurt Kuhlman saying that he would be unable to make the
meeting today, but is working on the brochures. Lu Peet said she had spoken
with the Barnes Town Clerk about putting this brochure into the tax statements
and it is OK for us to do so. Carol Pease said that she had received a thank
you letter from the DNR in regard to the use of our chairs and tables at the
DNR’s recent fire training session in September. Our equipment has been
returned to us, some is in storage at the Pease’s and some at the Ruprecht’s.
Carol also said that she has some file boxes, display cases and other items
that will be needed for the new museum. Lu Peet said that she has received a
signed copy of Jim Hardy’s book for the museum.
Old Business:
- Signs-There has been no meeting as to date of the
sign committee. Quentin Ruprecht said that this has to be done before the
ground freezes. Mike Bowes is the head of the committee. Lu Peet will
contact him about a meeting.
- Land Issues-Dave Pease has instructed the
attorney to add the clause about the first right of refusal [both for the
BAHA and the VFW] to the contract. The BAHA will give the final payment of
$2,500.00 to the VFW at signing.
- Building Committee and plans-There has been no
meeting of the building committee. Jon Harkness spoke on the issue that we
need to figure out what it is that we want and need and where the building
will be located on the new property. The storage building would presumably
put back a little further from the road to allow us to put up the actual
museum building in the future. We need a place to be able to store our
items and possibly have some office space, etc. Quemtin Ruprecht said that he has had
some emails from Dr. Hudson in regard to the elk bones. The group decided
that late spring to early summer would be the time to start on the
building. We would contact the builders closer to that time to get a more
accurate cost estimate. It was stated that the sign should go in as soon
as possible however. There was discussion on whether to have a wooden
stick built structure or a metal pole type building. It was discussed that
a stick built building might be easier to partition and also expand on for
the future. Ariel Amend is supposed to have some preliminary drawings for
a proposed museum Carol Pease said. The building committee needs to meet
to discuss this. Dave Pease said that all of this is contingent on the
finalization of the land transfer and assessment of the site. There was
discussion on eventually getting some of the site cleared this fall. Some
of the members will get together as soon as the land deal is done to do
this and assess the site.
- Treasurer’s Bond-Quentin Ruprecht said that he
had filled out the required paperwork and that he will send in the money
for the amount due of $90.00 for Linda’s bond. He has not gotten a bill
for his bond as yet. Motion (Carol Pease / Lu Peet) to
approve the paying of the treasurer’s bond for $45.00 [or whatever it will
be]. Call for discussion. Motion carried.
- Final Financial Report and document for state
form-Quentin said that he would get the financial report as soon as it is
done so that we can finalize our issues with the state.
New Business:
- Historian-Quentin Ruprecht felt that Kurt Kuhlman
would make an excellent Historian. Quentin said that he has already
approached Kurt on this matter and that Kurt seems agreeable to this. Motion
(Quentin Ruprecht / Carol Pease) to ask Kurt Kuhlman to be the Historian
for BAHA. Call for discussion. Motion carried.
Carol will contact Kurt on this.
- Next meeting date-The next meeting will be in
January. The date is January
15, 2009. It will be held at the VFW at 9:00am. There will be no scheduled meetings
until then. We will meet only as needed.
- Membership Drive-Lu Peet said that she would be
sending out the renewal forms early in November. The yearly memberships
expire December 31st. There was discussion on putting in some
wording to encourage the members to help enlist new members. There was discussion
about having some incentive plans for next summer for new memberships. Lu
said that she planned top send out a special invitation for our old
members who have dropped out asking them to reconsider renewing their
memberships.
There was discussion on the
latest issue of the Visitor. It had an article on elk in it. There was also
discussion on contacting Gordon MacQuarrie’s wife as to any photos or other
memorabilia she might be willing to donate to BAHA.
Motion (Carol Pease / Helen Ruprecht)
to adjourn the meeting. Call
for discussion. Motion carried. The meeting was adjourned at 10:42am.
Respectfully submitted,
Lu Peet
Barnes Area Historical
Association Secretary
Dated this 21st
day of October 2008