MINUTES OF THE BARNES AREA HISTORICAL MEETING

OF JANUARY 15, 2009

 

President Dave Pease called the meeting to order at 11:08am. The meeting was held at the Barnes VFW hall.

Members present: Dave Pease, Carol Pease, Jon Harkness, George Martin, Bob Oberstar, Dean Peet, Sally Pease and Lu Peet. It was established that a quorum was present.

Motion (Carol Pease / Jon Harkness) to approve the minutes of the October meeting. Call for discussion.  Motion carried.

Lu Peet distributed copies of the Treasurer’s Report that Quentin Ruprecht had sent her.

The Treasurer' Report is as follows:

Check Book Balance as of 11-19-2008                                                                            $               8,824.92

Deposits 12-2-2008 (9 raffle tickets, 7 memberships,

State farm overpayment of $90.00, donations $100.00)                                  $                  515.00

Deposits 12-11-2008 (9 tickets, 4 memberships, 1 book, Donation $25.00   $                  325.00

Check # 771-12-11-2008 (Carol Pease-Supplies)                                                             $                     (9.84)

Check # 770-12-11-2008 (Anderson, Hager & Moe CPA)                                            $               (325.00)

Check # 772-12-19-2008 (Advanced Printing brochures)                                             $               (595.00)

Deposits 12-19-2008 (4 books, 3 memberships, 2 tickets, Donation)                           $                  340.00

Check Book Balance as of 12-22-2008                                                                            $              9,075.08

 

CD # 0 Shares HCCU                                                                                                           $                     25.51  

CD #81 maturing on February 2, 2009 at 4.50% (HCCU)                                                $              11,487.29

CD # 82 maturing on January 6, 2009 at 4.75% (HCCU)                                 $              11,331.00

CD # 83 maturing on December 27, 2008 at 4.75% (HCCU)                                           $                3,529.56

Money Assets +/- Interest                                                                                                 $              35,448.44

Land Value, Cost and Expenses                                                                                        $              13,224.00

 

Quentin Ruprecht said that this was the total through December 22, 2008. Motion (Jon Harkness / Lu Peet) to approve the Treasurer’s report as given. Call for discussion. Motion carried.

 

Correspondence: Dave Pease presented information from the Bayfield County Administration on their new elevator for Human Services. We could look to see what we could donation. This was tabled for a future meeting. Lu Peet said that the bill for the signs was here. The cost was $211.00. $11.00 was sales tax and since we are a non-profit, we don’t pay sales tax. Lu will contact Jerome Signs about this. Motion (Carol Pease / Lu Peet to pay $200.00 for the signs. Call for discussion. Motion carried.

 

(The regular order of business was suspended as we needed to take up the most important issues first as Bob Oberstar had to leave early)

Old Business:

1.        CD’s-Dave and Carol Pease took care of renewing the CD’s that had come due. These were CD’s # 82 and # 83. They said they took them out for a 9 month period as that seemed to be the best interest rate. There will be one more CD due in February, CD # 81. They will take care of renewing that one as well.

2.        State of Wisconsin Charitable Organization Form-Lu Peet said that she has finally straightened out the information. There had been a misunderstanding as to what was to be submitted to the state.

3.        Wisconsin State Historical Society Annual Report-Lu Peet said that she would fill out the report on line. We have to have the budget approved for 2009 before she can send this in. It is due February 15, 2009.

4.        Federal Form for Taxes-Quentin Ruprecht has asked that Linda Oberstar do this in his absence. Bob Oberstar said that Linda would be able to fill out this report.

 

New Business:

1.        Re-order of Centennial Books: There was discussion on how many books were still left. It was about 50 Carol Pease said. There are a number of the misprinted books as well. We might have a special sale on these particular ones later in the year. The books have been selling very well. There will be an inventory of the books we have and then we can decide whether to reorder more. This will be put on the February agenda.

2.       Approve the revised budget for 2008:

The 2008 Amended Budget is as follows: (See attached page 1)

 

Motion (Carol Pease / Lu Peet) to approve the Amended Budget for 2008 as presented. Call for discussion. The one change was to add the land purchase figure of $10,500.00 for the down payment on the land and the initial costs. This was then reflected as a withdrawal from the savings of $10,500.00. Motion carried.

3.       Approve Proposed Budget for 2009:

The Proposed Budget for 2009 is as follows: (See attached page 2)

 

The board went over the Proposed Budget for 2009. There was discussion on having a line item for signs. It was suggested to have $500.00 put in for signs. Motion (Bob Oberstar / Jon Harkness) to add $500.00 for signs to the 2009 budget. Call for discussion. There was discussion on getting something started as far as donations for the museum are concerned. This will be taken up at a future meeting. Motion carried. Lu Peet will correct the line items on both sides to reflect this change.

 

Motion (Lu Peet / Jon Harkness) to approve the Proposed Budget for 2009 as amended above. Call for discussion. Motion carried.

 

The members went on to discuss the Winterfest activities. Bob Oberstar had to leave at this point.

Winterfest:

1.        Food- We will have hot beef sandwiches, potato salad, pickles and a dessert bar for the meal deal. The cost will be $5.00. In addition there will be hot beef sandwiches for $3.50, hot dogs for $1.50 and chili dogs for $2.50. The hot dogs and chili dogs will be served with chips and a pickle. Dessert bars will be $.50 extra. Milk and coffee will be available for $.50 and all other beverages will be supplied by the VFW. The VFW will take care of the bartending. Lu Peet will arrange to get all of the food and supplies needed.

2.        Workers-Jon and Buzzy Harkness will work. Jon said he likes to hand out the tickets and Buzzy will do Bingo. George Martin, Sally Pease and Lu Peet will work the kitchen. George and Lu will also float as needed. Kurt Kuhlman (and Kathy) will do the table for books, note cards, T Shirts and memberships, as well as have a display of his postcards. Carol and Dave will work the Bingo and door prizes or anything else. Heather Berg and Tim Behling (Lu’s kids) will work where needed. Dave Thorson will do the putting out of the signs.  Bob Campbell will work where needed also. Steve Neff also will work, as will the Amends.

3.        Prizes-We have quite a few prizes so far. We will put minimum bids on some of the silent auction items. We will continue to get more prizes. Lu will put together a BAHA packet for the silent auction that will include a book, note cards and a tee shirt.

4.        Dessert Bars-George Martin, Sally Pease, Carol Pease, Lu Peet, Buzzy Harkness and Ariel Amend will bring bars.

5.        Set Up Meeting Date-We will meet at the VFW on Friday the 6th of February at 10am to set up and get everything ready for the Winterfest.

6.        Raffle Tickets-Lu Peet reported that only 180 tickets have been checked off as sold so far. We have a long way to go. There was discussion that next time we have a raffle we should have a disclaimer to say the prizes would be given out on a % of the number of tickets sold. This was tabled until the February meeting.

7.        Ads for Winterfest-Lu Peet said she had the press releases done and will put them in the Ashland Press, Sawyer County Record, The County Journal, The Superior Telegram, The Duluth News Tribune and the Spooner Advocate. She will also put the main ad in the Shopper for the week of February 2nd.

8.        Signs-Dave Thorson will put out the signs just before the day. Jon Harkness thought we should put a sign down by the Denver Road and Highway 27, too.

9.        Miscellaneous Issues-Carol Pease will take care of getting the change for the bingo, etc. and Lu Peet will get the change for the table area and the kitchen. We will need some more forks, but the rest of the supplies are good. We have the double tickets for the drawings from the VFW.

 

Motion (Carol Pease / Jon Harkness) to adjourn the meeting. Call for discussion. Motion carried. The meeting was adjourned at 12:20pm.

 

IMPORTANT DATES: The set up meeting for Winterfest will be on Friday February 6, 2009 at 10:00am and the Winterfest will be held on Saturday February 7, 2009 at noon at the VFW hall. The next regular meeting will be held on Thursday February 19, 2009 at 9:00am at the VFW hall.

 

Respectfully submitted,

 

Lu Peet

Barnes Area Historical Association Secretary

Dated this 19th day of January 2009