MINUTES OF THE BARNES AREA HISTORICAL ASSOCIATION MEETING
OF
President Dave Pease called the meeting to order at
Members present: Dave Pease, Carol Pease, Jon Harkness, Linda Oberstar, Bob Oberstar, George Martin, Dean Peet and Lu Peet. It was established that a quorum was present.
Secretary Lu Peet handed out the minutes from the
Treasurer Linda Oberstar gave the Treasurer’s Report as follows:
Checkbook Balance as of
Memberships (9) $ 165.00
Tickets $ 6,220.00
Donations $ 515.00
Kitchen Proceeds from Winterfest $ 267.75
Silent Auction from Winterfest $ 548.00
Bingo Proceeds from Winterfest $ 459.50
Mugs $ 8.00
T Shirts
Worker’s Shirts (11) @ $7.00
Public (4) @ $10.50 $ 119.00
Books (1) $ 25.00
Northshore Promotional Group (T Shirts) $ (1,608.12)
Northwoods Shopper Ads $ (50.00)
VFW- Cleanup after Winterfest $ (75.00)
Winterfest Raffle Winners $ (5,000.00)
Checkbook Balance as of
CD One for $11,035.09 matures on
CD Two for $10,829.52 matures on
CD Three for $3,367.77 matures on
CD Four for $8,124.91 matures on
Linda also gave the report on Winterfest as follows:
Tickets 437 Sold $ 8,740.00
Silent Auction Proceeds $ 548.00
Bingo Proceeds $ 459.50
Kitchen Proceeds $ 267.75
T Shirts $ 119.00
Mugs $ 8.00
Raffle Winners $ (5,000.00)
Silver-Tonsberg (Ticket Printing) $ (68.00)
Cleaning VFW $ (75.00)
Kitchen Expenses $ (226.84)
Northwoods Shopper Ads $ (50.00)
Raffle Ticket License $ (25.00)
Net Profit $ 4,697.41
Linda said that this is a preliminary figure for Winterfest as there are a few outstanding bills yet to come in and there will be money coming in from the sale of meat to the VFW. She felt that the net profits would stay pretty much the same however. There was discussion on how Solon Springs did on their event that was held on the same day. Lu Peet will call St. Pius to find out. There was also discussion on what day we should have the event next year. This date seems to have worked well so far. This will be decided at a later meeting after we check with St. Pius.
Motion (Lu Peet / Jon Harkness) to approve the Treasurer’s Report as
given. Call for discussion. Motion carried.
Carol Pease did the checkbook review and found that all was in order.
Correspondence: The Secretary reported that she had an email from Ron Pearson concerning the BAHA page on the Town’s web page. Lu said that she said all was OK except for the address which is now her address instead of the town hall. Ron did the updates. Nori Newago emailed to say that she would be unable to make the meeting today, but would try to make the March meeting. BAHA also got a copy of the “Columns” from the Wisconsin Historical Society.
Old Business:
New Business:
1. IRS Report-Linda Oberstar will talk to an accountant to see what BAHA needs to do for the IRS report. Nori Newago thought that we would just have to fill out a 990EZ form. Linda will get back to us on this.
2. Fund Raisers-Lu Peet said that she wanted to have this on the agenda as she had gotten a call from KQDS. They were interested in doing an article on our fund raising efforts and how we are doing as far as raising money is concerned. There was discussion that we will have at least two flea markets, the pie and ice cream social (with food this year) and the Winterfest. We will also have the Authors and Artists and History in conjuction with the Riverfest event in June that will help get our name out there. Lu Peet said that she has gotten commitments from 5 authors so far and is looking to get more artists and authors. Carol Pease said that Emily Davis’s illustrator would be one we should contact.
3. KQDS on Elk-KQDS called to inquire how the Elk project was going. They are perhaps going to do a follow up on the story they ran earlier. Lu told the reporter from UW-Superior that we have not had much news on the Elk. Dr. Hudson has been very busy with other issues in her life recently and has not been able to do much research on the Elk. Lu said that she had sent Dr. Hudson an email, but has not had a reply yet.
4. New Proposed Budget for 2007-2008- The members were given work sheets for the 2006 and 2007 budgets and one for the proposed 2008 budget. The budget was worked out as follows:
BAHA Budget 2007-2008 |
|
||||
EXPENDITURES |
|
AMOUNT |
INCOME |
|
AMOUNT |
ADVANCED
PRINTING/ SIGNS, ETC. |
|
$300.00 |
BOOK
SALES |
|
$1,300.00 |
ADVERTISING |
|
$300.00 |
CD AND OTHER
INTEREST |
|
$1,100.00 |
BCHS
ANNUAL DUES |
|
$100.00 |
DONATIONS |
|
$1,000.00 |
CALENDAR
OF EVENTS FEE |
|
$50.00 |
MEMBERSHIPS |
|
$1,000.00 |
CD'S
PURCHASED |
|
$5,000.00 |
MISCELLANEOUS |
|
$100.00 |
CLEAN
UP FOR VFW RAFFLE EVENT |
|
$75.00 |
NOTE
CARD SALES |
|
$70.00 |
FEES
BINGO LICENSE |
|
$25.00 |
PIE
SOCIAL |
|
$500.00 |
POSTAGE/SUPPLIES,
ETC. |
|
$200.00 |
RAFFLE
TICKETS SOLD FOR 2008 |
|
$100.00 |
MISCELLANEOUS
EXPENSES |
|
$250.00 |
WINTER
FEST/RAFFLE |
|
$10,000.00 |
PETTY
CASH |
|
$20.00 |
YARD
SALES |
|
$2,500.00 |
PIE
SOCIAL / WINTER FEST EXPENSES |
|
$550.00 |
TEE
SHIRT SALES |
|
$200.00 |
RAFFLE
PAYOUT |
|
$5,000.00 |
FROM
SAVINGS |
|
$2,760.00 |
RAFFLE
TICKET PRINTING |
|
$70.00 |
|
|
|
TREASURER'S
BOND |
|
$90.00 |
|
|
|
TEE
SHIRTS |
|
$1,600.00 |
|
|
|
LAND
& BUILDING EXPENSES |
|
$7,000.00 |
|
|
|
TOTAL
ESTIMATED EXPENSES 2007 |
|
$20,630.00 |
TOTAL
ESTIMATED INCOME 2008 |
|
$20,630.00 |
Motion (Jon Harkness / George
Martin) to approve the 2007-2008 budget. Call for discussion. Lu
Peet said that she would make sure all of the calculations were correct before
printing the final budget. Linda Oberstar had a question on the amount of money
we would be taking from the savings account. Lu said that this was money to
balance the budget from the deficit of income to expenses and that this was
money set aside for our land issues. Motion carried.
5.
Ertel House Items
(Note corrected spelling of name)-[Carol Pease asked what the correct spelling
was on the name.] Carol said that we should have the sale of the items on the
Ertel property as there is so much stuff to move. The proposed date for the
sale would be the Saturday of the Memorial Day weekend,
Carol Pease said that they had gotten the tables that the town has offered to give BAHA, but that we still need to get the chairs. Carol said that we will be able to get one rack as well. There is no hurry on this she said.
Linda Oberstar asked the Secretary if she had sent out all of the thank you notes. Lu said she still had to send out one to the Hayward Community Credit Union, but that all of the other thank you and donation receipts were done.
Motion (Lu Peet / Linda Oberstar) to adjourn the meeting.
Call for discussion. Motion carried. The meeting
was adjourned at
Respectfully submitted,
Lu Peet
Barnes Area Historical Association Secretary