MINUTES OF THE BARNES AREA HISTORICAL ASSOCIATION MEETING

OF FEBRUARY 26, 2008

 

 

President Dave Pease called the meeting to order at 9:05 am.

 

Members present: Dave Pease, Carol Pease, Jon Harkness, Linda Oberstar, Bob Oberstar, George Martin, Dean Peet and Lu Peet. It was established that a quorum was present.

 

Secretary Lu Peet handed out the minutes from the January 15, 2008 meeting. Motion (Jon Harkness / Bob Oberstar) to approve the minutes as presented. Call for discussion. Motion carried.

 

Treasurer Linda Oberstar gave the Treasurer’s Report as follows:

 

Checkbook Balance as of 1/15/2008                                   $         6,360.18

Memberships (9)                                                               $            165.00

Tickets                                                                                        $         6,220.00

Donations                                                                         $            515.00

Kitchen Proceeds from Winterfest                                     $            267.75

Silent Auction from Winterfest                                           $            548.00

Bingo Proceeds from Winterfest                                        $            459.50

Mugs                                                                                $                8.00

T Shirts

           Worker’s Shirts (11) @ $7.00                                

           Public (4) @ $10.50                                                $            119.00

Books (1)                                                                          $              25.00

Upper Lakes Food (Meat for Winterfest)                            $           (226.84)

Northshore Promotional Group (T Shirts)                            $         (1,608.12)

Northwoods Shopper Ads                                                  $             (50.00)

VFW- Cleanup after Winterfest                                         $            (75.00)

Winterfest Raffle Winners                                                 $         (5,000.00)

Checkbook Balance as of 2/26/2008                                   $         7,727.47

 

 

CD One for $11,035.09 matures on February 2, 2009, at 4.50% (HCCU)

CD Two for $10,829.52 matures on January 6, 2009, at 4.75% (HCCU)

CD Three for $3,367.77 matures on December 27, 2008, at 4.75% (HCCU)

CD Four for $8,124.91 matures on September 28, 2008, at 5.25% (SBD)

 

Linda also gave the report on Winterfest as follows:

 

Tickets 437 Sold                                                                $         8,740.00

Silent Auction Proceeds                                                     $            548.00

Bingo Proceeds                                                                 $            459.50

Kitchen Proceeds                                                              $            267.75

T Shirts                                                                             $            119.00

Mugs                                                                                $                8.00

Raffle Winners                                                                  $         (5,000.00)

Silver-Tonsberg (Ticket Printing)                                        $             (68.00)

Cleaning VFW                                                                  $             (75.00)

Kitchen Expenses                                                              $           (226.84)

Northwoods Shopper Ads                                                  $             (50.00)

Raffle Ticket License                                                        $             (25.00)

Net Profit                                                                         $         4,697.41

 

Linda said that this is a preliminary figure for Winterfest as there are a few outstanding bills yet to come in and there will be money coming in from the sale of meat to the VFW. She felt that the net profits would stay pretty much the same however. There was discussion on how Solon Springs did on their event that was held on the same day. Lu Peet will call St. Pius to find out. There was also discussion on what day we should have the event next year. This date seems to have worked well so far. This will be decided at a later meeting after we check with St. Pius.

 

Motion (Lu Peet / Jon Harkness) to approve the Treasurer’s Report as given. Call for discussion. Motion carried.

 

Carol Pease did the checkbook review and found that all was in order.

 

Correspondence: The Secretary reported that she had an email from Ron Pearson concerning the BAHA page on the Town’s web page. Lu said that she said all was OK except for the address which is now her address instead of the town hall. Ron did the updates. Nori Newago emailed to say that she would be unable to make the meeting today, but would try to make the March meeting. BAHA also got a copy of the “Columns” from the Wisconsin Historical Society.

 

Old Business:

  1. Land Issues-There was discussion on the land that the VFW has offered to us next to their parking lot on Lake Road. This will be explored further as we need to have the exact details and also if we should have an attorney look at all of this before we commit to this. Bob Oberstar said that the zoning requirements were 4 ½ acres, but could be less depending on our building. Bob will check on what permits will be needed if we proceed with this plan. We should make a list of what we know and see how we stand. There will be more discussion on this at our next meeting.
  2. Memberships and Cards and Survey Form Results-Secretary Lu Peet said that we still have about a ½ dozen members who have not renewed for 2008. Linda Oberstar and Lu went over the list to see who should be sent a final reminder. Lu will send the reminders out next week. Lu will have the membership cards ready to go as well. There had to be some changes made to the address of BAHA on the ones she had already done. Lu gave a report on the member survey that was sent out in December. The results are in a spread sheet format. 21 surveys were returned. The members were given a copy of the results. Lu also has a list of what the different members are willing to work at for future reference. Lu will get an updated mailing list to Carol Pease before the April County Historical Society’s meeting           for our members. Carol will also check to see how much we pay for each yearly member and each Life member for Linda so that she can send in our payment to them.
  3. Winterfest-The Winterfest Report was given earlier along with the Treasurer’s Report. There was discussion on if we should have the raffle again next year. Motion (Jon Harkness / Lu Peet) that BAHA should again have the Winterfest. Call for discussion. The same date, the 1st Saturday in February, seemed to work well. There was discussion on perhaps having it the last Saturday in January. Motion carried.  After we find out from Solon on their results, we can further explore our plans for next year’s Winterfest.          
  4. Wisconsin Historical Society-Annual Report- Lu Peet gave a copy of the report due to Dave Pease for review before she will submit it on line. 

 

New Business:

1.                 IRS Report-Linda Oberstar will talk to an accountant to see what BAHA needs to do for the IRS report. Nori Newago thought that we would just have to fill out a 990EZ form. Linda will get back to us on this.   

2.                 Fund Raisers-Lu Peet said that she wanted to have this on the agenda as she had gotten a call from KQDS.  They were interested in doing an article on our fund raising efforts and how we are doing as far as raising money is concerned. There was discussion that we will have at least two flea markets, the pie and ice cream social (with food this year) and the Winterfest. We will also have the Authors and Artists and History in conjuction with the Riverfest event in June that will help get our name out there. Lu Peet said that she has gotten commitments from 5 authors so far and is looking to get more artists and authors. Carol Pease said that Emily Davis’s illustrator would be one we should contact.

3.                 KQDS on Elk-KQDS called to inquire how the Elk project was going. They are perhaps going to do a follow up on the story they ran earlier. Lu told the reporter from UW-Superior that we have not had much news on the Elk. Dr. Hudson has been very busy with other issues in her life recently and has not been able to do much research on the Elk. Lu said that she had sent Dr. Hudson an email, but has not had a reply yet.

4.                 New Proposed Budget for 2007-2008- The members were given work sheets for the 2006 and 2007 budgets and one for the proposed 2008 budget. The budget was worked out as follows:

BAHA  Budget 2007-2008

 

EXPENDITURES

 

AMOUNT

INCOME

 

AMOUNT

ADVANCED PRINTING/ SIGNS, ETC.

 

$300.00

BOOK SALES

 

$1,300.00

ADVERTISING

 

$300.00

CD AND OTHER INTEREST

 

$1,100.00

BCHS ANNUAL DUES

 

$100.00

DONATIONS

 

$1,000.00

CALENDAR OF EVENTS FEE

 

$50.00

MEMBERSHIPS

 

$1,000.00

CD'S PURCHASED

 

$5,000.00

MISCELLANEOUS

 

$100.00

CLEAN UP FOR VFW RAFFLE EVENT

 

$75.00

NOTE CARD SALES

 

$70.00

FEES BINGO LICENSE

 

$25.00

PIE SOCIAL

 

$500.00

POSTAGE/SUPPLIES, ETC.

 

$200.00

RAFFLE TICKETS SOLD FOR 2008

 

$100.00

MISCELLANEOUS EXPENSES

 

$250.00

WINTER FEST/RAFFLE

 

$10,000.00

PETTY CASH

 

$20.00

YARD SALES

 

$2,500.00

PIE SOCIAL / WINTER FEST EXPENSES

 

$550.00

TEE SHIRT SALES

 

$200.00

RAFFLE PAYOUT

 

$5,000.00

FROM SAVINGS

 

$2,760.00

RAFFLE TICKET PRINTING

 

$70.00

 

 

 

TREASURER'S BOND

 

$90.00

 

 

 

TEE SHIRTS

 

$1,600.00

 

 

 

LAND & BUILDING EXPENSES

 

$7,000.00

 

 

 

TOTAL ESTIMATED EXPENSES 2007

 

$20,630.00

TOTAL ESTIMATED INCOME 2008

 

$20,630.00

 

Motion (Jon Harkness / George Martin) to approve the 2007-2008 budget. Call for discussion. Lu Peet said that she would make sure all of the calculations were correct before printing the final budget. Linda Oberstar had a question on the amount of money we would be taking from the savings account. Lu said that this was money to balance the budget from the deficit of income to expenses and that this was money set aside for our land issues. Motion carried.

 

5.                 Ertel House Items (Note corrected spelling of name)-[Carol Pease asked what the correct spelling was on the name.] Carol said that we should have the sale of the items on the Ertel property as there is so much stuff to move. The proposed date for the sale would be the Saturday of the Memorial Day weekend, May 24, 2008. There was discussion on finding out how the Ertel’s feel about this plan. There was also discussion on insurance matters for this sale. This will be discussed at our next meeting after we find out more from the Ertel’s.

 

Carol Pease said that they had gotten the tables that the town has offered to give BAHA, but that we still need to get the chairs. Carol said that we will be able to get one rack as well. There is no hurry on this she said.

 

Linda Oberstar asked the Secretary if she had sent out all of the thank you notes. Lu said she still had to send out one to the Hayward Community Credit Union, but that all of the other thank you and donation receipts were done.

 

Motion (Lu Peet / Linda Oberstar) to adjourn the meeting. Call for discussion. Motion carried. The meeting was adjourned at 10:55am. The next meeting will be held on March 20, 2008 at 9:00am at Downtown Barnes.

 

Respectfully submitted,

 

Lu Peet

Barnes Area Historical Association Secretary