MINUTES OF THE BARNES AREA HISTORICAL ASSOCIATION MEETING

OF SEPTEMBER 21, 2006

President Dave Pease called the meeting to order at 9:45am.

Secretary Lu Peet had given a copy of the minutes of the August meeting to all members. Motion (Carol Pease / Helen Ruprecht) to approve the minutes as presented. Call for discussion. Motion carried.

The Treasurer’s Report had been given previously at the Annual Meeting. There was discussion on the flea market sales of $1,345.00 from this past summer. Carol Pease has asked that this be put into a CD. There was discussion on whether to stay with the State Bank of Drummond or to look at other alternatives. Several alternatives will be looked into before getting the new CD. Linda will look into the Credit Union and also other banks. Motion (Carol Pease / Jon Harkness) to put the $1,345.00 into a CD contingent on the best interest rates. Call for discussion. Motion carried.

Elk Report- Quentin Ruprecht had no new updates for the members at this time. Dr. Hudson has been working on getting the new carbon dating done. Dr. Hudson has put our money into the better carbon dating process.

The BAHA has received three “thank you” notes from the university.

Fund Raising

Flea Markets-There was discussion on taking over the AARP Flea Market at the town hall in July as the AARP group has disbanded. This would be a good opportunity for us to get our name out there. There could even be a pie and ice cream social to go along with this. Carol Pease will talk to Sharon Moen about doing this and getting the contacts and particulars. This Flea Market event will be voted on at the next meeting after the issues have been checked out. There was discussion on future sales.

Book Sales-There was discussion on the Centennial Books. We have approximately 200 left to sell. Kurt Kuhlman said he would take some and put them on E Bay for $30.00. He could have some of them signed by Dave Thorson. He would include a copy of the Centennial Booklet and Elk Information along with the books. Motion (Helen Ruprecht / Lu Peet) to have Kurt Kuhlman put the books on E Bay for $30.00 plus shipping and handling. Call for discussion. Motion carried.

Jon Harkness mentioned that deer hunters are willing to spend money and could we have something for them.

Site Update-Bob Oberstar said that the latest is the commitment from the Town for 10+ acres at the town site. Bob said that he has also been in contact with Fritz Barnes and will set up a meeting with him. Dave Pease and Quentin Ruprecht are welcome to come too. At least we will have made an attempt to talk to him about land. Dave Pease wanted to thank Bob for initiating this contact. Bob said that we still need to keep other options open, such as the N and 27 parcel. There was discussion on sending a letter to the timber company on the land. It was decided not to do this at this time. Jon Harkness may have some connections that he will pursue. There was also discussion on the land that Eleanor Desrosiers has offered for sale.

By Laws- Nori Newago will have the updates done so that this may be voted on next meeting.

Non Profit Status- Nori Newago said that she had to redo the application, as the forms had changed and she had to do the new ones and resubmit them. This will take another 5-7 months before we get our own number. There was discussion on what our rights as an organization are until we get this number and what can we give to people who donate money to us until we get this number.

Historical items-There was discussion on how we should manage the accumulating historical items that we are getting in. We need three people to take in items. We also need to find out where all of our information is now. Lu Peet said that she would be glad to do the inputting of information into a software program when we get one. There was discussion on software programs. Nori said that she had the name of one software program and there is also the one that Dave Thorson has. Nori said that we need a committee for accessions (what we have gotten in). There is a two-page document that has to be filled out for all acquisitions strictly for museum items. Nori handed out a copy of this form. The committee will determine what the criteria for the items should be. This committee will be comprised of the following people: Carol Pease; Kurt Kuhlman; Lu Peet; and Nori Newago as a consultant. We also will need an Historian, but that is not a priority for this meeting. Nori asked that she be paid for her work on the 501 ( c ) (3). We owe her $500.00. Motion (Jon Harkness / Bob Oberstar) to pay Nori the $500.00. Call for discussion. Motion carried. Linda will write her a check today.

There was a note made as to the meeting with Jan Dykema on September 28, 2006 at 10:00am at the VFW hall. We will be discussing the objectives of the BAHA. Please be sure to bring the copy of the booklet on starting a museum, along with your comments and suggestions. Kurt Kuhlman and the Rupechts gave their written suggestions to Lu Peet, as they will be unable to attend that meeting.

Winter Fest Event-Lu Peet and the Ruprechts will come up with a poster for the raffle event to be held in February.

There was discussion on having a motto for our organization. There was also discussion that all fourth grade students must take Wisconsin history and we could be a part of that study with our museum. Carol Pease said that we will need study areas and interactive displays-mock digs, etc. Bob Oberstar said that he knows of a man associated with the Potosi Wisconsin historical brewery who might be able to come and speak to our group about getting foundations to help us.

Insurance- Marilyn Halvorsen will be asked to come to our next meeting to help us with the insurance applications for the Treasurer’s Bond and for the Errors and Omissions Policy on the Board.

Jon Harkness said that we need to communicate with the other organizations in town.

Motion (Quentin Ruprecht / George Martin) to adjourn the meeting. Call for discussion. Motion carried. The meeting was adjourned at 11:55am. The next regular meeting will be held on Thursday October 19, 2006 at 9:00am at Downtown Barnes.

Respectfully submitted,

Lu Peet

Secretary-Barnes Area Historical Association