MINUTES OF THE BARNES AREA HISTORICAL ASSOCIATION MEETING

OF SEPTEMBER 18, 2008

 

President Dave Pease called the meeting to order at 9:53am. Members present: Dave Pease, Carol Pease, George Martin, Helen Ruprecht, Quentin Ruprecht, Bob Oberstar, Linda Oberstar, Kurt Kuhlman, Jon Harkness, Mike Bowes and Lu Peet. A quorum was established.

 

The new officers were introduced. These are Dave Pease, President; Bob Oberstar, Vice President; Lu Peet, Secretary; Quentin Ruprecht, Elected Treasurer and Linda Oberstar, Appointer Alternate Treasurer. All of these officers and the appointed officer will serve a one (1) year term ending in 2009. The new Board Members At Large are Carol Pease and George Martin. They will serve a three (3) year term expiring in 2011.  Current Board Members At Large include Jon Harkness, Helen Ruprecht and Mike Bowes (terms expiring in 2010).

 

There was discussion on the EBay sales that Kurt Kuhlman did for us. The group offered its thanks to Kurt for his efforts.

 

Secretary Lu Peet handed out the minutes to the members. Motion (Helen Ruprecht / Carol Pease) to approve the minutes as presented. Call for discussion. Motion carried.

 

Linda Oberstar presented the Treasurer’s Report, as the newly elected Treasurer Quentin Ruprecht had just come on board. The report is as follows:

Checkbook Balance as of 8/21/2008                                           $          10,940.95

Centennial Book Sales (4)                                                          $               100.00

Flea Markets                                                                             $               550.08

Raffle Tickets (2009)                                                                 $               360.00

Note Cards                                                                               $                 12.00

Lu Peet- Pie Social Expenses                                                     ($                126.94)

Northwoods Shopper (Advertising)                                             ($              114.00)

VFW Post 8329-Land Purchase                                                 ($         10,000.00)

Checkbook Balance as of 9/18/2008                                           $            1,722.09

CD One for $11,035.09 matures on February 2, 2009, at 4.50% (HCCU)

CD Two for $10,829.52 matures on January 6, 2009, at 4.75% (HCCU)

CD Three for $3,367.77 matures on December 27, 2009, at 4.47% (HCCU)

CD Four for $8,124.91 matures on September 28, 2008, at 5.25% (SBD)

Linda Oberstar said that we still owe $2,500.00 to the VFW on the land purchase. There was discussion that this should be taken out of the CD that will expire on September 28, 2008. The rest of the money from that CD will be put back into the checking account as funds available for paying other costs incurred in the land purchase such as surveyor’s fees ($740.00 to Vacationland Surveying), filing fees, legal fees, etc. The rest of the money ($8,124.91) will be kept in the checking account until after the WinterFest is over.

 

Old Business:

  1. Fund Raising
    1. Flea Markets and Results of this year’s Flea Markets and what we want to do for 2009-the results of the Flea Markets had been discussed at the Annual Meeting. We will do two Flea Markets for sure (the Pie and Ice Cream Social and Flea Market will be held on July 11, 2009 at the VFW next year, if this is OK with the VFW, and the VFW Flea Market on July 18, 2009) and then decide on any other sales later. A letter will be sent out to those vendors who participated in the one that was held at the town hall to let them know of any changes. If the site is changed, we need to put up a sign at the hall to direct the people to the VFW. There was discussion on signs and that we need to get some done professionally.  Quentin Ruprecht said that they could donate one of the signs that had been at their resort. Kurt Kuhlman said that the sign should be saved for the museum. Jon Harkness said that we should have a committee to look into all kinds of signs. The committee will be comprised of Quentin Ruprecht, Mike Bowes, Marilyn Bowes, Jon Harkness and possibly Barb Romstad [a non member who is good at this kind of thing]. The committee will look into some smaller signs to put out at the road and also to have a sign that would be put up at the future site of the museum.         
    2. Raffle-Ticket Distribution and Posters-Lu Peet gave out tickets to the members to sell and will                  give the local establishments tickets to sell, after the VFW Raffle that will be held on September 27th. 

       Lu will make up the posters and she and Carol Pease will distribute them. Lu will also get one to Ron

       Pearson to post on the Barnes web site.

    1. Other fund raiser ideas-There was exploratory discussion on having a dinner, possibly at the Enchanted Inn, with maybe a dance at the VFW following the dinner. We could make this an annual affair. Helen Ruprecht told of the Canoe Raffle that used to be held by the Business Association. This is something that could be done also. The beer distributors would be contacted to see if there is anything that could be of value like the canoe that we could raffle. Lu Peet will contact some of the local establishments to see if they have any information.

       2.   Site Updates-Building Committee-VFW Land Purchase-There was discussion on getting an attorney             (George Knapp will be the attorney handling this issue, but will not be kept on retainer at this time for BAHA)        to get a     legal document drawn up to present to the VFW. This would cover issues such as the right of first             refusal             (both for us if the VFW would have additional land for sale and also if we should want to sell the land,       the VFW would have the right of first refusal), any easement issues for the parking lot and use, the exact legal         description of the land, etc.  There was discussion on who was on the building committee. Quentin Ruprecht,            George Martin and Lu Peet said that they were on the original committee, along with Judi Scholz. We still owe            the VFW $2,500.00 that we will pay at the end of September.

       3.  State of Wisconsin Charitable Organization Form-Items that still need to be addressed:

                       A.  Financial Report-Lu Peet gave Linda Oberstar the information on the forms. We should find out                                     what we need to do. Motion (Jon Harkness / Carol Pease) to get reasonable professional advice on                                       what we need to fill out. Call for discussion. Motion carried. Janet Seymour was not able to give us                                       any further information on this.

 

Kurt said that what we have proposed were all good ideas, but what is our plan? We need to get our group’s information out there. There was discussion on getting a flyer into the tax bills. This flyer would tell who we are and what we have been doing. Kurt Kuhlman said he could do a draft of such a flyer with an artist’s rendering of our proposed museum on it. We would include membership information and other contact information on the flyer.

 

New Business

  1. October Meeting-The next meeting will NOT be held on Saturday October 18, 2008, but rather on Thursday October 16, 2008. There will be a continental breakfast served. George Martin and Helen Ruprecht will supply the goodies. The meeting will be held at the VFW hall at 9:00am.
  2. Meetings for the coming year-It was discussed that we will not have Saturday meetings in 2009. There is so much to do on the weekends and we didn’t get that many more to the meetings by holding them on a Saturday. We will have breakfast meeting however, as these seem to go over well. Our meetings will be held at the VFW hall unless otherwise stated.
  3. Membership Drive for 2009- Lu Peet will send out letters for membership renewals this fall. We will also get some information into the tax bill to try to get some new members.
  4. Calendar of Events-Schedule for BAHA Events for 2009 and fee to town-Carol and Dave Pease went over the Calendar of Events form and noted our events and meeting days and organizational information. Lu Peet will get it into the Calendar. We owe the Town of Barnes $50.00 for being on the Calendar of Events. Motion (Lu Peet / Carol Pease) to approve paying $50.00 to the Town of Barnes for the Calendar of Events. Call for discussion. Motion carried. 

 

Carol Pease said that she and Dave had toured the Sawyer County History Museum and said it was an interesting place to visit.

Motion (Mike Bowes / Jon Harkness) to adjourn the meeting. Call for discussion. Motion carried. The meeting was adjourned at 11:25am. *The next meeting will be held on Thursday October 16, 2008 at 9:00am.

  • See change of meeting date!!!!

 

Respectfully submitted,

 

Lu Peet Barnes Area Historical Association Secretary

Dated this 22nd day of September 2008