MINUTES OF THE BARNES AREA HISTORICAL
ASSOCIATION MEETING
OF MARCH 16, 2006
Chairman Dave Pease called
the meeting to order at 9:00AM.
Members of the Association
present: Dave Pease, Carol Pease, Nori Newago, George Martin, Bob Oberstar,
Linda Oberstar and Lu Peet.
Secretary Lu Peet read the
minutes from the February meeting. Motion (Carol Pease / George Martin) to
accept the minutes as presented. Call for discussion. Carol Pease
said
that the name of the person noted as Melo in the minutes should be
spelled Malo. Motion carried with the correction. The secretary will
correct the spelling.
There was discussion on the
raffle and other fund raisers. Bob Oberstar said we should have a breakdown of
what is given out. There was discussion of having the “blue boards” as a way to
make money. There would be prizes donated and then each card would be sold for
each of the prizes.
We have to get the
application for the raffle in soon, as it takes 6-8 weeks to get it. This would
be a Class A license as we will be selling tickets over a period of time. We
will have to file for this application under our new name. Nori Newago said
that we would be classed as a charitable organization and that we have to send
a check for $25.00 along with the application. We still need to get the
501(c)(3) number as that has to go on the raffle application form. Nori Newago
said she is still working on this. The BAHA has to provide a budget for the
past and also a budget for 2006. Nori said she would try to piece together past
budgets. By the next meeting, we will have the 2006 budget prepared. Dave and
Carol Pease said that they would work to get something together and the other
members would also look at what might be needed in the budget.
There was discussion on
keeping the name “Big Bucks” for our event in February of 2007. It was agreed
that this would be good as it is a well know name. The event will be held on
the first Saturday of February 2006 at the Barnes VFW Post. This date has
already been cleared with the VFW. We will also check on getting a Bingo
license for that event. Lu Peet said she had checked with both Advanced
Printing of Hayward and Silver-Tonsberg Printing in Superior on the prices for
the 500 raffle tickets. It would be about $108.00 for Advance Printing and $71.00
for Silver-Tonsberg. There was discussion on checking with White Birch Printing
in Hayward, as that is where the Centennial Committee had their raffle tickets
printed up. Lu Peet will check on the price there for the next meeting. This
issue was tabled until the April meeting. Motion (Carol Pease / Bob Oberstar) to
keep the name “Big Bucks” as the name of our event. Call for
discussion. Motion carried.
Lu also said that she checked
with Advance Printing on the note cards that we want to sell as a fund raiser.
The prices were for 100 of each design, so this would be 400 cards for about
$100.00 or so. We have to get the pictures for these cards. The pictures should
be black and white and not be pictures of people. Dave and Carol Pease said
that they have some pictures, as do Quentin Ruprecht and Kurt Kuhlman. We
should get them done soon as we should start selling them this summer at the
various events.
There was discussion on
cooperating with the VFW as far as selling our raffle tickets. Their event is
held in September, so we should not overlap their selling time frame too much.
We will get a list from the Business Association for names to send information
too. Lu Peet will contact someone from that organization on this. We will have
flyers made up also.
Linda Oberstar gave the
Treasurer’s Report as follows:
Checkbook Balance as of
February 16, 2006 $ 20,572.29
Centennial Book Sales,
Memberships, Elk Donations $
940.00
University of
Wisconsin-Milwaukee $ (1,400.00)
Checks printed with new name
on them $
(12.00)
Endorsing Stamp $
(15.96)
CD Purchased $ (10,000.00)
Checkbook Balance as of March
16, 2006 $ 10,084.33
We have one CD for $10,000.00
that will mature on November 29, 2006 at 4.32%
We have one CD for $10,000.00
that will mature on February 16, 2007 at 4.32%
Linda has both CDs
PETTY CASH
Balance Carried from February $ 2.83
Replenished on 3/3/2006 $ 7.17
Extra on hand $ 1.33
Postage $ (5.97)
Petty Cash Balance as of
March 16, 2006 $ 5.36
There was discussion on the
petty cash. It was decided that Linda should just keep an account of what she
spends each month and then write herself a check from the main account instead
of trying to maintain a petty cash fund.
Motion (Carol Pease / George Martin)
to accept the Treasurer’s Report as presented. Call for discussion. Motion carried.
There was discussion on
donations for BAHA (not specific). Dave Pease said that he has contacted someone
who would be willing to help, also with the electrical when the time comes.
There was discussion on the
letterhead. Lu Peet had made up a simple letterhead for our use. This was shown
to the members. At least for the time being, this would be OK. Motion
(Carol Pease / Linda Oberstar) to accept the design as presented. Call for discussion.
Motion carried. We will use this on our correspondence and other
items such as banners, etc. Lu will email a copy of the letterhead to Nori.
There was discussion on the
site for the museum. Bob Oberstar and George Martin spoke on this. The Town is
going to go for the paper company land. There was a question on what BAHA was
looking at. Bob said whatever we could get. Hopefully this would be on the site
that the Town Hall is on now. There was discussion on why we might need more
land. We have to look to the future for expansion or other purposes that might
come up. Bob presented a sketch of the proposed area with the museum buildings
and town buildings. We need to talk with the Town Board. Judi Scholz had
mentioned that Sonje Rockenbach from the Port Wing museum would be a good
person to talk to on our museum. There was discussion on the size of the actual
museum building. The Elk display alone would be over 200 square feet. Nori said
that we need a resolution from the Town Board as to what they intend to do.
This would state that we are looking for the Town to give (or sell) to BAHA the
10 acres of land to the west of the existing Town Garage building and going
back past the ball field area to the tennis courts. This should not become a
political issue. Also, where do we want to be? George Martin looked at the
letter that Linda had written to the paper company, but had not sent. Nori said
that the BAHA needed to clarify their proposal to the Town. Motion
(Bob Oberstar / Carol Pease) to state that BAHA is looking to obtain the site
west of the Town Garage with the 220’ front footage exposed to Highway N and
going back to the tennis courts to achieve the 10 acre parcel amount needed and
would the Town approve of such a request. Call for discussion.
There was a question if 10 acres would be enough. Bob said that we have a
unique opportunity to get the land now and that we need to look at the big
picture. If the Town Board agrees to give or sell us the land, then it would
have to go before the people at the Annual Meeting or other Special Town
Meeting. Motion carried. A resolution stating this will be given
to the Town Board to be brought before the Town Board at their next meeting.
There was further discussion on the alternative site at N and 27. George spoke
on the possibilities of that site.
There
was discussion on the Elk carbon dating and the donations we have received for
this project. Lu read emails from Quentin on this issue.
There
was discussion on the voting rights issue that was brought up at the last
meeting. Nori said that all members would have a vote, even if they were under
a couple or family membership. Members would have to be 18 years of age or
older to qualify as a voter.
Nori
Newago spoke on the Bylaws. She read over the Bylaws, noting the changes that
were made. Carol Pease noted a change should be made to “may be” otherwise it
was OK. Motion (Carol Pease / Linda Oberstar) to approve the Bylaws with all
changes. Call for discussion. Motion carried.
Carol
Pease said that she had brought back some things from her mother’s house. The
Pease’s showed a copy of a brochure that was made in the early 1900’s that
promoted Barnes. It was very interesting.
Nori
said that she had to leave, but needs a Budget for 2006 for the 501(c)(3), a
copy of the Bylaws, the Tax ID papers and the letterhead so that she can finish
the application for our number. We will have the 2006 Budget by the next
meeting.
After
Nori left we discussed grants and other information. We also discussed getting
out some press releases.
Motion
(Lu Peet / Bob Oberstar) to adjourn the meeting. Call for discussion. Motion carried.
The meeting was adjourned at 11:35AM. The next meeting will be held on April 20, 2006 at 9:00AM at Downtown
Barnes.
Respectfully
submitted,
Lu
Peet
Secretary
Barnes Area Historical Association