MINUTES OF THE BARNES AREA HISTORICAL ASSOCIATION MEETING

 OF MARCH 16, 2006

 

 

Chairman Dave Pease called the meeting to order at 9:00AM.

 

Members of the Association present: Dave Pease, Carol Pease, Nori Newago, George Martin, Bob Oberstar, Linda Oberstar and Lu Peet.

 

Secretary Lu Peet read the minutes from the February meeting. Motion (Carol Pease / George Martin) to accept the minutes as presented. Call for discussion. Carol Pease said that the name of the person noted as Melo in the minutes should be spelled Malo. Motion carried with the correction. The secretary will correct the spelling.

 

There was discussion on the raffle and other fund raisers. Bob Oberstar said we should have a breakdown of what is given out. There was discussion of having the “blue boards” as a way to make money. There would be prizes donated and then each card would be sold for each of the prizes.

 

We have to get the application for the raffle in soon, as it takes 6-8 weeks to get it. This would be a Class A license as we will be selling tickets over a period of time. We will have to file for this application under our new name. Nori Newago said that we would be classed as a charitable organization and that we have to send a check for $25.00 along with the application. We still need to get the 501(c)(3) number as that has to go on the raffle application form. Nori Newago said she is still working on this. The BAHA has to provide a budget for the past and also a budget for 2006. Nori said she would try to piece together past budgets. By the next meeting, we will have the 2006 budget prepared. Dave and Carol Pease said that they would work to get something together and the other members would also look at what might be needed in the budget. 

 

There was discussion on keeping the name “Big Bucks” for our event in February of 2007. It was agreed that this would be good as it is a well know name. The event will be held on the first Saturday of February 2006 at the Barnes VFW Post. This date has already been cleared with the VFW. We will also check on getting a Bingo license for that event. Lu Peet said she had checked with both Advanced Printing of Hayward and Silver-Tonsberg Printing in Superior on the prices for the 500 raffle tickets. It would be about $108.00 for Advance Printing and $71.00 for Silver-Tonsberg. There was discussion on checking with White Birch Printing in Hayward, as that is where the Centennial Committee had their raffle tickets printed up. Lu Peet will check on the price there for the next meeting. This issue was tabled until the April meeting. Motion (Carol Pease / Bob Oberstar) to keep the name “Big Bucks” as the name of our event. Call for discussion. Motion carried.

 

Lu also said that she checked with Advance Printing on the note cards that we want to sell as a fund raiser. The prices were for 100 of each design, so this would be 400 cards for about $100.00 or so. We have to get the pictures for these cards. The pictures should be black and white and not be pictures of people. Dave and Carol Pease said that they have some pictures, as do Quentin Ruprecht and Kurt Kuhlman. We should get them done soon as we should start selling them this summer at the various events.

 

There was discussion on cooperating with the VFW as far as selling our raffle tickets. Their event is held in September, so we should not overlap their selling time frame too much. We will get a list from the Business Association for names to send information too. Lu Peet will contact someone from that organization on this. We will have flyers made up also.

 

Linda Oberstar gave the Treasurer’s Report as follows:

 

Checkbook Balance as of February 16, 2006                                     $           20,572.29

Centennial Book Sales, Memberships, Elk Donations                          $                940.00

University of Wisconsin-Milwaukee                                                    $           (1,400.00)

Checks printed with new name on them                                               $                 (12.00)

Endorsing Stamp                                                                   $                 (15.96)

 

CD Purchased                                                                                    $          (10,000.00)

Checkbook Balance as of March 16, 2006                            $           10,084.33

 

We have one CD for $10,000.00 that will mature on November 29, 2006 at 4.32%

We have one CD for $10,000.00 that will mature on February 16, 2007 at 4.32%

Linda has both CDs

 

PETTY CASH

Balance Carried from February                                                           $                   2.83

Replenished on 3/3/2006                                                       $                   7.17

Extra on hand                                                                                     $                   1.33

Postage                                                                                              $                  (5.97)

Petty Cash Balance as of March 16, 2006                             $                    5.36

 

There was discussion on the petty cash. It was decided that Linda should just keep an account of what she spends each month and then write herself a check from the main account instead of trying to maintain a petty cash fund.

 

Motion (Carol Pease / George Martin) to accept the Treasurer’s Report as presented. Call for discussion. Motion carried.

 

There was discussion on donations for BAHA (not specific). Dave Pease said that he has contacted someone who would be willing to help, also with the electrical when the time comes.

 

There was discussion on the letterhead. Lu Peet had made up a simple letterhead for our use. This was shown to the members. At least for the time being, this would be OK. Motion (Carol Pease / Linda Oberstar) to accept the design as presented. Call for discussion. Motion carried. We will use this on our correspondence and other items such as banners, etc. Lu will email a copy of the letterhead to Nori.

 

There was discussion on the site for the museum. Bob Oberstar and George Martin spoke on this. The Town is going to go for the paper company land. There was a question on what BAHA was looking at. Bob said whatever we could get. Hopefully this would be on the site that the Town Hall is on now. There was discussion on why we might need more land. We have to look to the future for expansion or other purposes that might come up. Bob presented a sketch of the proposed area with the museum buildings and town buildings. We need to talk with the Town Board. Judi Scholz had mentioned that Sonje Rockenbach from the Port Wing museum would be a good person to talk to on our museum. There was discussion on the size of the actual museum building. The Elk display alone would be over 200 square feet. Nori said that we need a resolution from the Town Board as to what they intend to do. This would state that we are looking for the Town to give (or sell) to BAHA the 10 acres of land to the west of the existing Town Garage building and going back past the ball field area to the tennis courts. This should not become a political issue. Also, where do we want to be? George Martin looked at the letter that Linda had written to the paper company, but had not sent. Nori said that the BAHA needed to clarify their proposal to the Town. Motion (Bob Oberstar / Carol Pease) to state that BAHA is looking to obtain the site west of the Town Garage with the 220’ front footage exposed to Highway N and going back to the tennis courts to achieve the 10 acre parcel amount needed and would the Town approve of such a request. Call for discussion. There was a question if 10 acres would be enough. Bob said that we have a unique opportunity to get the land now and that we need to look at the big picture. If the Town Board agrees to give or sell us the land, then it would have to go before the people at the Annual Meeting or other Special Town Meeting. Motion carried. A resolution stating this will be given to the Town Board to be brought before the Town Board at their next meeting. There was further discussion on the alternative site at N and 27. George spoke on the possibilities of that site.

 

There was discussion on the Elk carbon dating and the donations we have received for this project. Lu read emails from Quentin on this issue.

 

There was discussion on the voting rights issue that was brought up at the last meeting. Nori said that all members would have a vote, even if they were under a couple or family membership. Members would have to be 18 years of age or older to qualify as a voter.

 

Nori Newago spoke on the Bylaws. She read over the Bylaws, noting the changes that were made. Carol Pease noted a change should be made to “may be” otherwise it was OK. Motion (Carol Pease / Linda Oberstar) to approve the Bylaws with all changes. Call for discussion. Motion carried.

 

Carol Pease said that she had brought back some things from her mother’s house. The Pease’s showed a copy of a brochure that was made in the early 1900’s that promoted Barnes. It was very interesting.

 

Nori said that she had to leave, but needs a Budget for 2006 for the 501(c)(3), a copy of the Bylaws, the Tax ID papers and the letterhead so that she can finish the application for our number. We will have the 2006 Budget by the next meeting.

 

After Nori left we discussed grants and other information. We also discussed getting out some press releases.

 

Motion (Lu Peet / Bob Oberstar) to adjourn the meeting. Call for discussion. Motion carried. The meeting was adjourned at 11:35AM. The next meeting will be held  on April 20, 2006 at 9:00AM at Downtown Barnes.

 

Respectfully submitted,

 

 

Lu Peet

Secretary Barnes Area Historical Association