MINUTES OF THE ANNUAL MEETING
OF THE BARNES AREA HISTORICAL ASSOCIATION
The meeting was called to
order at
Members present: Dave Pease,
Carol Pease, George Martin, Helen Ruprecht, Quentin Ruprecht, Bob Oberstar,
Linda Oberstar, Kurt Kuhlman, Jon Harkness, Mike Bowes and Lu Peet. A quorum
was established.
Secretary Lu Peet presented
the Annual Report for 2007-2008 as follows:
ANNUAL REPORT
BARNES AREA HISTORICAL ASSOCIATION
2007-2008
BAHA-Looking back on the year 2007-2008:
This year was the third year
of operation for the Barnes Area Historical Association. The Annual Meeting was held on
Association’s Focus:
Our main focus is again on
starting a museum in Barnes. We still have hopes that in the future the Silver
Beach Elk will be returned to Barnes as a center piece for our museum and that
we will have a museum capable of housing and displaying the elk. We have
centered our attention more on the site for the future museum and for raising
funds for this museum. Land acquisition for the museum is in progress at this
time. The Barnes VFW has offered BAHA six acres of land adjacent to the VFW
parking lot on
501 (c) (3) Status:
We are now a legal 501 (c)
(3) organization. We received our letter of confirmation from the Internal
Revenue Department in February of 2008. With this status, contributions to our
organization can now be tax deductible.
State of
We have received our own
raffle license number from the state and are in the process of completing
papers for our status as a Charitable Organization recognized by the State of
In June of 2008, the Barnes
Area Historical Association was officially recognized as a member of the
Wisconsin Historical Society. We are also affiliated with the Bayfield County
Historical Society.
Association By-Laws:
The By-Laws continue to be a
work in progress as we grow as an organization.
Fund Raisers:
Several fund raisers were
held during the year for the museum fund and for the general fund. The Pie and
Ice Cream Social that was held in conjunction with the Flea Market in July did
very well. The note cards, Centennial Books and Centennial memorabilia continue
to sell well. We were fortunate to be
the recipient of two household donations this past year. This included many of
contents of the Don Hartman estate and the contents of the airport observation
building on
BAHA’s other major fund raiser
held in February 2008, BAHA BIG CA$H-WINTERFEST, was a very big success. Nearly
all of the raffle tickets were sold and we raised approximately $4,600.00 at
the event. We will again hold the event the first week in February 2009, at the
VFW Hall. We will have the raffle again
to go along with the event. Food, door prize drawings, bingo and a silent
auction are some of the highlights scheduled for the 2009 WinterFest. Tickets
at $20.00 per ticket will be available from any member of BAHA or from various local
establishments. We try to avoid overlapping other organizations with our fund
raiser and have given members tickets to sell, but are delaying offering the
tickets to the local establishments until after the VFW raffle is completed at
the end of September. All members are encouraged to sell the BAHA tickets and
support this effort.
Community Education:
In June of 2008, BAHA worked
along with many other local community groups to present the St. Croix
Riverfest. This was a two day event involving the towns in the St. Croix
Watershed area (Solon Springs, Gordon, Wascott and Barnes). Various
informational activities were held throughout these areas. In Barnes, there
were several events including a Pontoon Classroom on
Our purpose is sharing the history of
the Barnes area through preservation and education.
This statement, or an
abbreviated version of it, is being used throughout our organization. We have
included it on our letterhead paper as well as on other items such as
tee-shirts, mugs, pamphlets and advertising, etc.
Membership:
Our membership now totals 38
memberships with a total of 57 individuals for 2007-2008. This includes all
memberships-individual, family and life memberships and those members who took
advantage of our early new membership sign up for 2008 in 2007. We are looking
at having a strong membership drive again this fall.
Goals:
Our ultimate goal is to
establish a museum in the Town of
Respectfully submitted,
Lu Peet
Barnes Area Historical
Association Secretary
Motion (Helen Ruprecht / Mike Bowes)
to approve the Annual Report.
Call for discussion. Motion carried.
Treasurer Linda Oberstar gave
the Annual Treasurer’s Report as follows:
Checkbook Balance at
Income
Book Sales $ 930.70
Memberships (29) $ 575.00
Flea Markets $ 2,820.81
Donations (In) $ 700.00
Pie Social $ 512.25
Big Ca$h Winterfest $ 10,095.25
Raffle Tickets for 2009 Winterfest to date $ 100.00
Note Cards $
18.00
Mugs $
44.00
T Shirts $ 210.50
Interest Income $ 1,205.51
$
17,212.02
Sub Total $
22,475.70
Expenses Town of
VFW Post 8329-Janitor Services & Land Purchase ($
10,
075.00)
State Farm Insurance-Treasurer’s Bond ($ 90.00)
Advanced Printing-Donation Receipt forms ($ 108.00)
Winners of Big Ca$h Winterfest Raffle ($ 5,000.00)
Northshore Promotional Group-T Shirts ($ 1,608.12)
Lu Peet-Winterfest Expenses & Pie Social ($ 256.18)
Northwoods Shopper-Advertising ($
175.00)
Licensing-State of
Silver Tonsberg-Raffle Ticket Printing ($
68.00)
Petty Cash ($
30.00)
Postage ($
103.98)
Donations (Out) ($
115.00)
CD No. 3 Increased & Purchased ($ 1,942.25)
Miscellaneous ($
55.71)
($
20,009.58)
Checkbook Balance as of
Certificates of Deposit
CD One at 4.5% maturing
CD Two at 4.75% maturing
CD Three at 4.75% maturing
CD Four at 5.25% maturing
Land Purchase as of
Total net worth as of
Total net worth as of
September 2007 $ 36,326.40
A difference of plus $8,291.50!!!!!
Linda said that we continue to
grow. A round of applause was given to Linda for her past years as Treasurer. Motion
(Jon Harkness / Quentin Ruprecht) to approve the Treasurer’s Annual Report as
given. Call for discussion. Motion carried.
The ballots were counted. A
total of 36 ballots were cast. The results are as follows:
Officers
President: Dave
Pease - 35 Bob Oberstar -1 Dave Pease will be the President for 2008-2009.
Vice President:
Bob Oberstar - 35 Dave Pease - 1 Bob Oberstar will be the Vice President for
2008-2009.
Secretary: Lu
Peet - 36 Lu Peet will be the Secretary for 2008-2009.
Treasurer:
Quentin Ruprecht - 36 Quentin Ruprecht will be the Treasurer for 2008-2009.
Board Members At Large (3-year term) Two to be elected
Kurt Kuhlman-16
George Martin-28
Carol Pease-24
George Martin and Carol Pease
will be the new Board Members at Large each serving a 3- year term 2008-2011.
These new officers will take
over at the regular September BAHA meeting that follows this Annual Meeting.
There was discussion on
having an Alternate Treasurer, as our newly elected Treasurer Quentin Ruprecht
will be out of the area during the Winterfest event. Motion (Jon Harkness / Helen
Ruprecht) that the Barnes Area Historical Association at the Annual Meeting of
the Members held on September 18, 2008; HEREBY approves the following Amendment
to the By-Laws to allow for a position of Alternate Treasurer. In the absence
of the elected Treasurer, the Alternate Treasurer would then take over the
duties of the Treasurer. The Alternate Treasurer would be appointed by the
Board of Directors and would serve in that capacity for one (1) year. Both the Elected
Treasurer and the Appointed Treasurer would be bonded. The Alternate Treasurer
would be allowed to sign checks in the absence of the Elected Treasurer. The
Alternate Treasurer would not be a voting member of the Board of Director.
Call for discussion. There was a question that if one of the Board Members At Large
would be appointed Alternate Treasurer, that person should still have the right
to vote. Only one of the treasures could sign on a given check however. The
wording on the motion should read “The Alternate Treasurer would not
automatically be disqualified as a voting member.” This would allow
for a Board Member At Large to fill the position. This is necessary at this
time as our group is so small. Motion carried with the wording change. Linda
Oberstar said that she would be able to fill the Alternate Treasurer Position
if the Board Members would like her to serve. Motion (Jon Harkness / Mike
Bowes) to appoint Linda Oberstar as Alternate Treasurer for a term of one (1)
year. Call for discussion. Motion carried.
There was discussion on the
terms of the Board Members At Large. Kurt Kuhlman was never on the board. There
was also discussion on the ending date of our financial reporting. This will be
August 31st of each year to comply with the State’s request that the
date must fall at the end day of a month.
Motion (Quentin Ruprecht / Jon
Harkness) to adjourn the Annual Meeting. Call for discussion. Motion carried.
The next Annual Meeting will be held on
Respectfully submitted,
Lu Peet
Barnes Area Historical
Association Secretary
Dated this 22nd
day of September 2008